Middle High School Administrative Assistant

Pentucket Regional School District

12 Month Building-Based Administrative Assistant

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Job Overview:

This position involves handling a variety of administrative tasks and responsibilities to ensure smooth daily operations and support for students, parents, teachers, and other staff members.

Qualifications:

• High school diploma/equivalent; Associates Degree in Office Administration
• Experience in a busy office environment; able to multitask
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Understands and complies with confidentiality requirements
• Experience with Infinite Campus, Google Suite, Word, Excel
• Excellent communication and interpersonal skills.

Duties & Responsibilities:

Administrative Support:

• Provide general administrative support such as answering phones, responding to emails, and managing correspondence.
• Assist in maintaining student records, including attendance, grades, and personal information.
• Prepare and distribute school communications, such as newsletters, bulletins, and announcements.

Student Services:

• Assist students, parents, and visitors with inquiries and provide information about school programs, policies, and procedures.
• Coordinate student registrations, withdrawals, and transfers, ensuring accurate records are maintained.

Scheduling and Coordination:

• Manage calendars and schedule appointments for school administrators and staff.
• Organize meetings, parent-teacher conferences, and other school events as required.

Financial and Operational Support:

• Assist with financial transactions, such as processing payments, issuing receipts, and maintaining financial records.
• Order and maintain office supplies and equipment, ensuring availability for staff and faculty.

Data Management:

• Input and maintain data in school databases and information systems.
• Generate reports and compile data as requested by school leadership.

Communication and Collaboration:

• Serve as a liaison between school administrators, teachers, students, and parents.
• Collaborate with other administrative staff to support school-wide initiatives and projects.

Reports to: Building Principal

Position Type: Full-time, Year Round; or Full-time School Year

Salary/Benefits: Consistent with the negotiated clerical salary schedule

Equal Opportunity Employer

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Pentucket Regional School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.