NAC Student Gallery Assistant - Work Study Only

Position Information

Northwest Arts Center Gallery Assistants provide administrative and physical support for the Northwest Arts Center while working on a variety of tasks, such as installing of exhibitions, working with the Minot State University collections, visitor services and assisting with the daily oversight of the galleries. Gallery Assistants ensure proper maintenance of gallery space and maintain a warm, welcoming atmosphere in the NAC.

Responsibilities - Duties may include but are not limited to:

Administrative, Visitor & Member Services support

• Administrative and clerical duties: answer phone and take messages, write and send emails as appropriate, update mailing lists, assist with contracts, financials, and book-keeping, assist with special projects, grants and fundraising, attendance tracking.

• Assist with Visitor Services & public programs: open and close gallery as appropriate, staff the reception desk, greet visitors, and answer curatorial questions, monitor, and ensure artwork safety during public hours, assist during public events and receptions.

• Assist with Member Services: membership acquisition and retention, member activities, maintain membership database, newsletters, and scheduled mailings.

Exhibition & Collections programming and logistics

• Assist in exhibition programming with the internal gallery calendar and management of digital exhibition archives, exhibition planning and development, reception and event planning and execution, processing of juried exhibition entries and exhibition evaluations.

• Assist with installation and deinstallation of exhibitions through art handling, hanging and presenting artwork, un-packing and packing of artwork, lighting artwork, installing signage, labels and didactics, gallery maintenance and painting.

• Assist with registration and collections duties: release and receipt of shipments, condition reports, collections data and images management, loan agreements and the campus loan program, specialized collections tasks and duties.

Facilities and Janitorial

• Assist with implementation of the NAC housekeeping schedule: clean and maintain the workroom, galleries, collections storage and restrooms.
• Assist with implementation of the NAC environmental monitoring and pest management policies.
• Conduct inventories of equipment, supplies, gallery furniture, lighting components, etc.

Qualifications

• Applicants in Art, Art Ed, or Art History degree programs preferred.
• An interest in museum/galleries and sensitivity to art as a form of expression.
• Willingness to learn and adhere to gallery policy, practices, and workflows.
• Be energetic, committed, and reliable with a self-starting, 'can-do' attitude, and a strong work initiative.
• Ability to work well and quickly under pressure both individually and as a part of a team.
• Excellent interpersonal and communication skills (both written and verbal).
• Excellent organizational and project management skills to consistently meet deadlines.
• Knowledge of Apple Software and Microsoft Office, incl. Word, Excel. Fluency in Adobe Creative Cloud applications beneficial, but not required. Willingness to learn and use new software applications and processes.
• Ability to lift up to 40 pounds, climb ladders.
• Ability to relate to and assist all members of our diverse campus community.
• Applicants must be currently enrolled at Minot State University in a certificate/degree-seeking program and, if hired, be enrolled in six credits or more each semester that they are employed.
• Applicants must have at least a cumulative 2.50 GPA and, if hired, must maintain at least a cumulative 2.50 GPA each semester they are employed.

Other Information

• This paid student position can also be registered for internship credits in Art & Professional Communication internship courses.
• Starting hourly wage of $12.50.
• Position commitment August 24, 2026 - May 10, 2026, at 6-20 hours per week.
• Fall orientation and training will be the week of Monday, August 24, 2026. Spring orientation and training will be the week of January

11, 2027. If starting mid-semester, training will be conducted after date of hire.

• Staff will not work during Thanksgiving Break, Spring Break, and one week during Winter Break. There will be weeknight and weekend commitments.
• Prospective candidates must be eligible for Work Study through Financial Aid. Work Study is a State Funded Program that allows employment to be subsidized by State Funding. It is not tuition assistance, nor is a student required to pay funds back. If a student qualifies for Financial Aid Assistance, grants, and special awards you may be eligible for WS. For more info, please contact the Financial Aid Office.

Additional Information

Equal Opportunity and Non-Discrimination Statement:

Minot State University is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origins, disability or other protected characteristic. Women, minorities veterans, individual with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veterans status and disability status as part of the application process. This information will remain confidential and separate from your application.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Confidentiality of Application Materials:

Pursuant to the NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records relate to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.

Veterans Preference:

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility included a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA within the last 12 months.

Clery Statement:

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Minot State University publishes an Annual Security and Fire Safety Report. The report includes the Universitys policies, procedures and programs concerning safety and security, as well at three years worth of crime statics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online. You may also request a paper copy of the report from the MSU Office of Safety and Security located at 500 University Ave W, Minot, ND, 58707.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.