NAC TechOps Administrative Coordinator

Description <-- Simple Share Buttons Adder 7.4.17 simplesharebuttons.com -->TwitterLinkedinFacebookGooglePinterestemailCOMPANY INFORMATIONNorthern Air Cargo is part of the Saltchuk Family of Companies. Our mission is to provide safe reliable aviation services for our customers and create a place for employees to build long-term careers. Northern Air Cargo services customers in Alaska.RESPONSIBILITIESManages and arranges travel accommodations transportation lodging etc. for Technical Operations personnel as needed.Documents maintains and distributes comprehensive meeting minutes and summaries.Ensures all public and employee spaces are maintained stocked presentable and professional.Directly orders andor picks up all required facility office supplies ensuring inventory control and budgets are maintained.Provides daily general administrative support data entry filing scanning auditing reporting special projects or event assistance to the Technical Records Department.Manages concur expense reports for assigned personnel ensuring credit card holders within the Technical Operations Department complete and submit accurate and timely expense reports.Track departmental action items deadlines projects and administrative requirements.Supports employee appreciation and company event requirements including but not limited to set-up and preparation food orders and supplies and facilityequipment cleanup.Coordinates with IT Department to ensure Technical Operations has all required office equipment needed to conduct daily operations - escalating repair and equipment replacement tickets as needed.Coordinate meetings calendars conference rooms communications and departmental activities.Assists department manager with managing and tracking written communication between internal and external customers.Collaborates and trains with other company administrative staff. Providing back-up support as needed during vacationsillness.Promotes a strong safety culture and continuous improvement mindset throughout the organization.Performs additional duties as assigned by the Manager of Technical Records Director of Quality Control Chief Inspector or Vice President of Technical Operations.POSITION REQUIREMENTSTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill andor ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.QualificationsHigh School Diploma andor GED requiredAssociates degree in business administration or related field preferred In lieu of degree additional 2 years or more of related experience may suffice4 years of experience in administrative support andor records management Must have a valid driver&8217s license at all timesKnowledge Skills and AbilitiesRespond effectively to changing priorities and time-sensitive operational needs.Understanding of records management document control and confidential information handling.Strong computer and data-entry skills including the ability to learn department specific software systems.Proficiency with Microsoft Office Applications Word Excel PowerPoint Outlook Teams etc.Ability to work independently identify administrative needs takes initiative and makes sound operational decisions while supporting a team in a fast-paced environment.Language and Communication SkillsThis role has a high level of communication with company management varied internal stakeholders staff regulators external stakeholders etc.Demonstrated ability to follow oral and written instructions.Demonstrated ability to give clear written and oral instructions to team members vendors or other stakeholders.Ability to read and interpret documents such as safety rules operating and maintenance instructions etc.Ability to write reports correspondence and other related materials.Requires ability to respond effectively verbally and in writing to inquiries and department stakeholdersWORK ENVIRONMENTWork is primarily performed in a professional office environment supporting Technical Operations with periodic activity in Aircraft Maintenance hangar warehouse and operational areas.Must be able to work flexible schedules including nights weekends and holidays as operationally required.May occasionally be exposed to aircraft noise moving equipment machinery fumes varying temperatures and other conditions associated with hangar and maintenance environments.Use of company vehicles to accomplish tasks and expediting needs as required.PHYSICAL EFFORTRequires frequent use of computers phones office and kitchen equipment and extended periods of sitting and computer-based work.Manual dexterity is required for input into or manipulation of spreadsheets composing composition and reports etc.The employee must be able to occasionally lift andor move up to 25-35 pounds.The intent of this Description is to provide a representative summary of the major responsibilities performed and results expected by persons assigned to this job. It is not intended to be an exhaustive list of all responsibilities skills efforts or working conditions associated with a job. Incumbents may be required to perform other job-related tasks other than those specifically presented in this description.Equal Opportunity EmployerAll qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin or protected veteran status and will not be discriminated against based on disability.Explore transportation and logistics industry job opportunities from Hawaii to Alaska

and Washington State to throughout the Caribbean. Visit saltchukjobboard.com today<-- Simple Share Buttons Adder 7.4.17 simplesharebuttons.com -->TwitterLinkedinFacebookGooglePinterestemail <-- post-content --> Your browser failed to load the job description PDF in iframe. Please click the view button below to open job description PDF in a new tab. View PDF