The primary purpose of the position is to perform basic and recurring activities to support management support services functions. Routine support activities include, but are not limited to, day-to-day coordination, organizing, reviewing, distributing files and/or records, and standard reporting according to procedures. Provides multifunctional support to areas such as budget/accounting, business reporting, information processing, document control, procurement/materials, facilities and equipment coordination, and general office management. Typical duties may include:
1. Gathers, organizes, and compiles business and technical information.
2. Processes data into various business information systems and generates standard reports.
3. Makes copies of documents, assembles, and distributes information as required.
4. Files materials consisting of correspondence, operating instructions and procedures, blueprints, maintenance schedules, tracking logs, business reports, and various other data.
5. Acts as receptionist receiving visitors and directing them to appropriate person. Answers telephones and communicates with various offices to secure and relay information.
6. Distributes mail and/or correspondence to appropriate personnel.
7. Performs miscellaneous tasks as needed. Provides backup to other office personnel.
8. Maintains positive relationships with internal and external contacts.
9. Ability to apply basic procedures within assigned functional area(s) of management support services.
10. Ability to type using standard desktop software
11. Knowledge of clerical procedures
12. Ability to operate various office equipment proficiently
13. Knowledge of English grammar, spelling, and punctuation.
14. Ability to maintain complete and accurate files, search and locate material from general reference.
15. Knowledge of standard office operation.
Minimum Qualifications
High school degree or equivalent and some clerical experience preferred.
Post high school business coursework is desired.
Competent in the use of various standard desktop software to prepare documents or equivalent.
Evidence of typing skill may be required by organization.
Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.