Summary
Record Management Technicians 1, 2, and 3 support the Social Security Administration’s National Records Management contract in Independence, Missouri. Record Management Technicians work under the supervision of the Supervisor or designee.
The pay rate for this position is $17.89/hour + $6.30/hour H&W.
Essential Duties and Responsibilities (including but not limited to)
- Files and/or refiles documents into existing file folders
- Completes information searches of multiple active file folders
- Performs tasks of record destruction of files in accordance with the Standard Operating Procedures (SOP)
- Relocates and refiles portions of/or entire active files, boxes, and/or folders to a new location
- Arrange folders in batches with appropriate annotations, preparing folders for quality control review and refiling
- Review boxes of folders previously batched for accuracy, quality control, and preparing for final refiling
- Consecutively (sequencing) numbers boxes or folders with guidelines provided
- Prepares folders into boxes for shipment
- Processes and distributes mail, completes processes, and delivers reports
- Perform updates to the Computerized Tracking System (CTS) for records accountability and maintenance purposes
- Reallocating folders across boxes for purposes of recovering functional space in accordance with the SOP for Compaction/Expansion
- Complete inventory on folder boxes in accordance with the Validation SOP
- Complete UPS pack and seal duties
- Copying material from Social Security Administration (SSA) folders for the purpose of mailing or faxing to the appropriate field offices
- Request folders using the Supplemental Security Income (SSI) Computerized Tracking System
- Process outgoing SSI folders and perform appropriate paperwork and filing
- Perform Sorting by filing boxes in ascending SSN order in accordance with the SOP
- Properly monitor and/or dispose of Personally Identifiable Information (PII) in accordance with the SOP
- Completes Dock work and palletizing of folder boxes in accordance with the SOP
- Move full boxes using warehouse equipment
- Box Build and/or break down when needed
- Box paint when needed
- Perform Quality Control (QC) Reviews during operational needs and in accordance with the SOP
- Digitizing/Scanning of mail envelopes and its contents
- Other duties as assigned by the supervisor or management
Level Specific Responsibilities: (may include but not limited to)
Record Management Technician 1
- Ability to cross train in any department
Record Management Technician 2
- Must obtain journeyman in at least 3 departments
Record Management Technician 3
- Must obtain all cave journeyman status on all non-optional jobs
Supervisory Responsibilities
None
Minimum Qualifications
- High School graduate or GED
- Must meet standards of Post Offer Essential Functions (POET), which includes a drug
- Must meet standards of basic sequencing tests.
- Membership with the United Steelworkers, Local Union
- Applicants must pass a pre-employment background check(s) and security
Preferred Qualifications
- Two years of relevant working experience
- Experience and knowledge of Alaska Native cultures
Shareholder Preference
Pursuant to applicable law, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.
Core Competencies
- Ability to apply basic mathematical concepts such as adding, subtracting, multiplying, dividing, sequencing, and knowledge of weights and measures
- Ability to communicate and work in a team
- Ability to work with minimal
- Ability to maintain an accuracy of less than one percent error rate for data and/or file
- Ability to cross-train in all areas of the site location
Performance Standards:
- Responsible for conforming to safety standards and wearing clean, ‘uniform provided’ attire and will be well groomed at all times.
- Comply with performance criteria, standards of conduct, discipline, and discharge procedures contained in the company Policy and Procedures Manual.
- Must be able to perform the job responsibilities, with or without reasonable
- Must meet all Performance Evaluation standards applicable to the
Physical Demands
Frequent sitting for prolonged periods of time, using hands/fingers requiring dexterity and coordination to handle files and single pieces of paper, reaching with hands and arms for items above and below desk level, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus); walking from place to place within the office with occasional use of stairs and no elevator available; bending, pushing, pulling, and standing for up to 2 hours. Ability to overhead lift up to 35 pounds.
Work is performed in an office setting with the ability to speak and receive phone communications often. Work requires computer usage with strength, dexterity, coordination, and visual acuity to use a keyboard and video display terminal, and other office equipment. Frequent 10 keying and data entry.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Work Environment
The work environment characteristics described in this job description are representative of those an employee encounters while performing the essential duties and responsibilities of this job. This job operates in a professional office environment. This role routinely uses standard office equipment.
Work Schedule: Monday through Friday, 8:00 to 4:30, or as business needs dictate