Occupancy Planning Coordinator

Occupancy Planning Coordinator

COMPENSATION & SCHEDULE

Charlotte, NC | Onsite

Pay Rate: $22.18 per hour

ROLE IMPACT

The Workspace Planning Coordinator manages workspace and seating requests from intake through completion, ensuring accurate occupancy records, timely resolutions, and effective coordination across teams. This entry-level role supports corporate real estate, facilities management, and tactical space planning activities. Success requires strong organization, attention to detail, and ownership of multiple requests while maintaining accurate workspace data.

KEY RESPONSIBILITIES

• Manage workspace requests from intake to completion, including reviewing requirements, gathering missing information, evaluating solutions against established guidelines, and coordinating approvals.

• Partner with business stakeholders, site contacts, and internal teams to verify seat assignments, confirm space ownership, resolve issues, and communicate request status.

• Maintain accurate occupancy, seating assignments, and workspace neighborhood data in the Integrated Workplace Management System (IWMS), identifying discrepancies and coordinating corrections.

• Support tactical space planning by preparing and updating floor plans, neighborhood layouts, test fits, seating plans, move lists, and related documentation.

• Track multiple requests, deadlines, decisions, and action items while supporting meetings, documenting outcomes, and ensuring timely follow-through.

MINIMUM QUALIFICATIONS

• Bachelor's degree in Architecture, Interior Design, Corporate Real Estate, Facilities Management, Business, Project Management, or a related field.

• Ability to read and interpret floor plans, maintain accurate records, identify discrepancies, and use established guidelines to recommend practical solutions.

• Strong organizational, communication, and problem-solving skills, with the ability to independently manage multiple requests, coordinate with stakeholders, and follow tasks through completion.

CORE TOOLS & SYSTEMS

• Microsoft Excel – Data tracking, reporting, and occupancy records

• Microsoft PowerPoint – Presentations and planning materials

• Integrated Workplace Management Systems (IWMS) – Workspace, occupancy, and seat assignment management

• Floor Plans and Space Planning Documents – Seating layouts, test fits, and move coordination

PREFERRED SKILLS

• Internship or professional experience in space planning, facilities management, corporate real estate, interior design, project coordination, or customer service. Entry-level candidates are encouraged to apply.

• Familiarity with IWMS platforms such as IBM TRIRIGA or Archibus for occupancy and space management.

• Familiarity with AutoCAD or similar computer-aided design (CAD) software.

LEGAL NOTICE

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