GTI Fabrication is seeking a highly organized, strategic, and service-oriented Office Administration Manager to lead the administrative operations of the facility while supporting overall business efficiency, employee experience, and operational excellence. This role serves as a key business partner to Leadership, Human Resources, Operations, Safety, Engineering, and Finance by overseeing office administration, vendor management, travel programs, visitor experience, document control, and administrative support functions.
Key Responsibilities
- Lead all site administrative functions and office operations.
- Develop, implement, and continuously improve administrative policies, procedures, and service standards.
- Establish scalable administrative systems and workflows that support company growth and operational efficiency.
- Create and maintain company standards related to visitor management, travel coordination, office operations, meeting support, and administrative services.
- Identify opportunities to improve internal processes, reduce administrative burden, and enhance employee and customer experiences.
- Serve as the primary subject matter expert for administrative operations and workplace support functions.
- Oversee daily office operations to ensure a professional, organized, and efficient work environment.
- Manage office resources, equipment, supplies, and shared spaces.
- Coordinate executive visits, customer tours, candidate interviews, and vendor meetings.
- Serve as an ambassador for GTI by ensuring every interaction reflects the company's values and culture.
- Source, evaluate, negotiate, and manage relationships with office vendors and service providers.
- Establish preferred vendor partnerships for office supplies, breakroom services, catering, printing services, travel providers, cleaning services, and related business needs.
- Monitor vendor performance, service quality, and contract compliance.
- Negotiate pricing and identify opportunities for cost savings and operational improvements.
- Review vendor agreements and make recommendations regarding renewals, replacements, and service enhancements.
- Develop and manage company travel policies, procedures, and standards.
- Manage travel-related issues including schedule changes, cancellations, and emergency adjustments.
- Partner with Human Resources and Hiring Managers to coordinate interviews and recruiting activities.
- Support candidate scheduling, travel arrangements, site visits, and interview logistics.
- Assist with hiring events, job fairs, workforce expansion efforts, and recruiting initiatives.
- Provide administrative support to Leadership and key business functions as needed.
- Coordinate meetings, calendars, presentations, reports, and business communications.
- Assist with preparation and management of manufacturing documentation and internal process controls.
Requirements
- Bachelor's degree in Business Administration, Operations Management, Human Resources, or related field preferred.
- 5+ years of progressive experience in office management, business operations, administrative leadership, or related functions.
- Experience developing processes, procedures, and administrative systems.
- Experience managing vendors, contracts, budgets, and service providers.
- Strong project management and organizational skills.
- Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint).
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Demonstrated leadership, problem-solving, and decision-making abilities.
- High level of professionalism, discretion, and confidentiality.
Preferred Qualifications
- Experience supporting manufacturing, industrial, construction, or operational environments.
- Experience supporting HR, recruiting, travel administration, or workplace operations.
- Experience with ERP, HRIS, ATS, or document management systems.
- Experience managing office budgets and vendor contracts.
- Knowledge of safety documentation and compliance processes.
- Bilingual English/Spanish preferred.
Benefits & Perks
GTI Energy offers a competitive compensation and benefits package designed to support employees and their families while providing long-term career growth opportunities within a fast-growing manufacturing organization. Benefits may include:
• Medical, dental, and vision insurance
• 401(k) with company match (where applicable)
• Paid Time Off (PTO) and paid holidays
• Sick time in accordance with state and local requirements
• Company-paid life insurance and disability coverage
• Career advancement opportunities within a rapidly growing organization
• Exposure to advanced manufacturing, modular infrastructure, and large-scale industrial projects
• Collaborative, fast-paced environment with strong operational and engineering leadership
• Employee-focused culture centered on safety, quality, accountability, and continuous improvement
Benefits eligibility and offerings may vary based on position, location, and employment classification.