OFFICE ADMINISTRATIVE ASSISTANT

Job Summary

We are seeking a dynamic and highly organized Entry Level Office Administrative Assistant to join our fast paced team! In this vital role, you will be supporting daily operations, ensuring that administrative tasks run smoothly and efficiently. Your energetic approach and attention to detail will help foster a productive environment, support our team, and enhance client communication. This position offers an exciting opportunity to develop your office management skills while contributing to a professional and welcoming workplace.

Responsibilities

• Manage office duties, including greeting visitors, answering multi-line phone systems, and providing exceptional customer service.
• Perform data entry and maintain accurate records using spreadsheets, Microsoft Office, Google Workspace, and bookkeeping software.
• Coordinate calendar management and schedule appointments for team members and clients with precision.
• Handle clerical tasks such as filing, proofreading documents, and preparing Word processing materials to support daily operations.
• Assist with office management activities including supply inventory, organization of files, and maintaining a clean, efficient workspace.
• Provide client communication support through phone etiquette, email correspondence, and customer support initiatives.
• Support Operations when needed, including managing client information securely.

Requirements

• Proficiency in Microsoft Office Suite (Word, Excel), QuickBooks, and productivity software.
• Excellent computer literacy with the ability to perform data entry, typing, and document proofreading accurately.
• Strong communication skills in English and bilingual capabilities a plus
• Excellent phone communication etiquette
• Knowledge of basic bookkeeping practices and familiarity with calendar management tools.
• Acceptable Background Screening
• Acceptable Drug Test

Join us to be part of a fast paced, expanding team where your organizational talents will shine! We are committed to fostering a supportive environment that values your skills and encourages professional growth while ensuring every task is completed with enthusiasm and precision.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person