Office Administrative Assistant

We are seeking an energetic, dedicated professional to join our team in Plymouth, MN as an Office Administrative Assistant!

About Us

Roers Companies is a 2025 USA Today Top Workplace and a national leader in multifamily real estate investment, development, construction, and property management. Headquartered in Plymouth, Minnesota, we're on a mission to elevate multifamily housing by developing and operating market-rate and affordable apartments in growing neighborhoods. Since our founding in 2012, Roers Cos. has developed more than $4 billion in real estate, representing 15,000+ homes across the Midwest, Mountain Southwest, and Sunbelt regions. Our team thrives on purpose-filled work, an entrepreneurial spirit, and unlimited growth potential.

About You

You're passionate about your work and driven to achieve ambitious goals. You step up when the team needs an extra hand and aren't afraid to ask for help when you need it. You make smart decisions because you get the big picture and ace the little details. In other words, you share our corporate values - passion, work ethic, teamwork, integrity, and ownership mindset. As an Assistant Property Manager, you help people find their next home and get them connected in the community.

Responsibilities

• Greet and assist visitors, vendors, and investors.
• Perform various front office support tasks: routing voicemail, scheduling appointments, purchasing supplies, office related errands, ordering groceries and lunches, and managing corporate vendors and software accounts.
• Maintain organization and cleanliness of the office space, conference rooms, kitchen, and storage spaces.
• Host onsite meetings, including scheduling, sending reminders, ordering catering, greeting guests, and completing follow-up tasks.
• Manage conference room calendars.
• Manage the shared 'facilities' inbox, auditing and escalating work orders as needed.
• Manage confidential and sensitive information/documents with discretion.
• Sort and distribute incoming mail.
• Coordinate outgoing mail and courier services.
• Coordinate document signing and delivery of signed documents to the appropriate parties.
• Maintain office equipment and accounts (e.g., FedEx, USPS, Shred It).
• Manage facilities and schedule janitorial service for Corporate Guest Suite.
• Track/submit credit card and accounts payable expenses and complete monthly coding.
• Partner with Office Management on various other projects related to facilities and office improvements.
• Other cross-departmental support duties as assigned.

• Bachelor's degree preferred.
• High School Diploma or GED

• 2+ years of relevant Administrative Assistant work in an office environment experience required.

• Strong interpersonal, oral and written communication skills.
• Exceptional communication skills and ability to interact with wide range of people.
• Must be organized, detail oriented and have good time management skills.
• Entrepreneurial mindset - loves to be challenged, determined to win, puts clients and teammates first, collaborative, inquisitive, self-motivated, and operates on trust.
• High integrity - trusted, direct, truthful. Embodies confidence and admits mistakes.
• Ability to perform the physical functions of the position, which may include, but are not limited to ability to walk property, including up to 4 flights of stairs.
• Maintain neat, well-groomed, professional appearance.