Syndeo Staffing has a direct hire opening for a growing company in the industrial equipment and services industry. Our client is seeking a talented Office Administrative Assistant to join the team and contribute to continued success.
The Office Administrative Assistant plays a crucial role in ensuring the smooth operation of the company. This position covers a broad spectrum of functions, requiring discretion, independent judgment, and attention to detail. The ideal candidate will be proactive, organized, and capable of multitasking in a fast-paced environment.
Essential Functions:
- Answer incoming calls and greet guests in a courteous and welcoming manner
- Match purchase orders (PO) to invoices; balance vendor statements
- Accounts receivable duties including posting payments and making past-due collection calls
- Accounts payable duties including entering vendor invoices and processing payments
- Invoicing customers and verifying vendor and customer acknowledgments
- Maintain organized and up-to-date filing systems; ensure office supplies are stocked and inventory is managed
- Manage tax-exempt certificates and certificates of insurance ensuring all remain current
- Assist with monthly and year-end closing duties
- Manage RMAs and assist with posting merchandise received
- Enter new vendor pricing
- Act as a backup for the office manager when needed
- Maintain safety manual; may assist with safety compliance and regulation tracking
- Provide accurate information and support to internal teams as needed
Qualifications:
- High school diploma or equivalent
- Experience with general accounting principles and procedures
- Minimum 3 years of related administrative & accounting experience.
- Proficiency in computer software applications
- Valid driver’s license and favorable driving record
Schedule: 7:30-430 Mon-Fri
Type: Full-time / Direct Hire / In-office position