We are currently seeking an Office Administrator for our client in Albany, NY. This role is fully onsite, Monday – Friday, 8:00am – 5:00pm.
Job Duties
Provide administrative support for up to 200+ staff that may occupy the project office
Manage reception for visitors and guests, greeting clients, vendors, and visitors, and issuing visitor badges.
Escort confirmed guests, if necessary
Enforce standard office security procedures and security badging accessibly including performing any related duties (as assigned)
Issue temporary visitor passes, assist staff with badge issues, and manage inventory of badges
Maintain visitor logs
Manage incoming and outgoing mail and packages
Submit maintenance requests to building management as needed
Operate workspace reservation software to manage the booking of office conference rooms
Collaborate with other Client offices for events, resources and support when needed Support Office Manager
Monitor and manage office supply inventory, replenishing office and kitchen supplies as necessary
Maintain all refreshment equipment to serviceable and clean conditions, notifying vendors when service is needed or when supplies are needed
Maintain and keep all legal postings up to date • Implement and maintain adherence to health and safety code policies and procedures, as defined by Client, client, and building management
Address and triage building maintenance and/or technology-related requests
Coordinate with the PMO to disseminate project-wide announcements to the project team related to project facility, health, and safety
Manage the office calendar and if needed, coordinate meetings for project leadership (3-5 Client Partners and Managing Directors) and conferences (and may attend department meetings)
Order and facilitate catered meals for office staff, as requested by project leadership
Coordinate and organize logistics for office functions, including meetings, conferences, entertainment, receptions, and dinner arrangements with minimal direction from project leaders
Qualifications
Ability to serve as the "face” of Client in the office, representing firm culture and standards to both staff and guests Must be in the office 45 hours a week
3+ years of work experience as a receptionist for a large office or administrative assistant supporting high level executives or c-suite executives
Fundamental computer skills – Microsoft Outlook, Word, Excel, PowerPoint
Excellent interpersonal and communication skills with the ability to provide exceptional customer services to both Client staff and clients
Ability to anticipate problems and take initiative
Ability to prioritize and multi-task; excellent time management
Ability to work well in a team environment • Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future
Comfortable adapting to new procedures, sudden schedule changes, or rapidly evolving project requirements
Sensitive to the needs of a diverse, cross-functional team and able to communicate respectfully across all demographics
Ability to coordinate complex meeting logistics across time zones, book meeting rooms, anticipate conflicts, and resolve them proactively
Hourly Range:
$36.00 – $40.00
Garnet River® is a full-service information technology company that customizes solutions for its clients. We solve challenges through staff augmentation, project-based teams and technical solutions. Our staffing division works as a recruiting arm for companies in the region and across the country. Clients turn to us to help them find professional talent. Garnet River LLC is an Equal Employment opportunity/Affirmative Action (EEO/AA) employer. Minorities/Female/Disabled/Veteran (M/F/D/V)
Numbers & Facts
Location
Albany, NY
Salary
$36–$40 Per Hour
Skills
Administrative Skillsunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Computer Skillsunmatched
Conferencesunmatched
Cross-Functionalunmatched
Customer Support/Serviceunmatched
Demographicsunmatched
Equipment Maintenance/Repairunmatched
Establish Prioritiesunmatched
Information Technology & Information Systemsunmatched
Interpersonal Skillsunmatched
Inventory Managementunmatched
Leadershipunmatched
Legalunmatched
Logisticsunmatched
Mail Processingunmatched
Maintain Complianceunmatched
Microsoft Excelunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Office Managementunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Project/Program Coordinationunmatched
Property Maintenanceunmatched
Property Managementunmatched
Safety Codesunmatched
Safety/Work Safetyunmatched
Team Playerunmatched
Time Managementunmatched
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