Office Administrator

What You'll Do:

Resposibilities

• Perform accounting, human resources and other administrative duties with supervision.
• Process payroll, accounts payable, accounts receivable and invoicing.
• Track and document the petty cash/corporate credit card accounts by writing checks, requesting replenishments, reconciling bank and internal accounting balances.
• Process new hire, job changes, pay rate changes, and terminations
• Complete various human resource related forms, such as employment verification paperwork.
• Track immigration status and updating I-9s as required.
• Process benefits (including new enrollments, open enrollment and update as required).
• Assist with warning reports.
• Process leave of absence and short-term disability claims.
• Assist with other HR issues as needed.
• Maintain and update certificates of insurance.
• Enter vendor invoices into the accounting system accurately and timely.
• Reconcile vendor statements and resolve discrepancies.
• Generate and send invoices to customers in accordance with contract terms.
• Monitor outstanding invoices and ensure accurate records are maintained.
• Follow up on past-due accounts via phone and email.
• Work with customers to resolve billing issues.
• Maintain accurate records of collection efforts and provide reports on aging receivables.
• Oversee building and equipment maintenance.
• Responsible for computer network support.
• Support receptionists and administrative management of the office.
• Other duties as assigned.

What We're Looking For:

Qualifications

• High school diploma or GED. Bachelor's degree (HR related) preferred.

• Minimum 2 years of experience of HR and payroll experience with an HR degree
  • 4 years of HR and payroll experience without an HR degree.

Who We Are:

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

 

ECS is an Equal Opportunity Employer. To learn more, click here.