Description
Summary:
As an Office Administrator, you will help keep our workplace running smoothly by serving as the face of our Bethesda office, managing day-to-day operations, and supporting our team across locations. This is a full-time, non-exempt position eligible for a competitive benefits package. We are looking for someone with strong communication skills, a proactive mindset, and a reliable approach to creating an organized, efficient environment.
Key Responsibilities
Responsibilities:
- Serve as the primary point of contact at the Bethesda reception desk, providing a welcoming environment at the lobby; greet visitors, direct guests, and manage general inquiries.
- Coordinate, order, manage, set up incoming food deliveries and catering for multiple locations.
- Receive, sort, and distribute all incoming mail and packages to the appropriate departments.
- Monitor and restock office inventory regularly across common areas, including copy room supplies, snacks, and beverages.
- Maintain neat, functional, and clean common spaces throughout the day.
- Assist team members with administrative tasks, maintain organized record-keeping systems, and provide friendly operational support.
- Provide administrative calendar support by scheduling and coordinating meetings for team members and external parties.
- Serve as the primary contact with building management by submitting, tracking, and following up on service tickets for all office-related maintenance, repairs, keycard access, and facility inquiries.
Skills, Knowledge and Expertise
Qualifications:
- 1-3 years in office administration is preferred.
- Exceptional verbal and written communication skills with a personable attitude.
- Exceptional time-management skills with the ability to prioritize competing tasks.
- Proficiency with Google Workspace for scheduling and calendar management and familiarity with facility ticketing systems.
- High degree of initiative and self-direction—comfortable identifying operational needs, facility issues, or inventory shortages before they are pointed out.
- Ability to comfortably lift 15–20 lbs as part of daily inventory.
Benefits
Brivo is a Great Place to Work-Certified company and the global leader in cloud-based access control and video surveillance. Following our merger with Eagle Eye Networks, we are building the only platform powerful enough to support the future of AI-driven security.
Why Your Work Matters
Innovation drives our vibe, but purpose drives our mission. You will work on essential systems that protect the health, safety, and welfare of people and property worldwide. At Brivo, your voice is heard, your talent is respected, and your contributions have a global impact.
The Brivo Experience: We thrive on in-person collaboration and a "one-team" atmosphere. We embrace our international presence, leveraging diverse ideas and backgrounds to improve our culture and our products. To keep our global teams connected and inspired, we provide a premium onsite experience featuring communal meals, recurring social events, and fully stocked workspaces—ensuring you have everything you need to stay focused while building the future of security.
Total Rewards: We support our people with competitive medical, vision, and dental plans (including company-offset premiums), a 401k with company match, and accrued Paid Time Off (PTO) policy that empowers you to take the time you need to maintain a healthy work-life balance.
Individual compensation packages are based on job-related skills, experience, qualifications, work location, training, and market conditions. In addition, Brivonians enjoy a robust benefits and perks package tailored to their work location.