Office Administrator

We are seeking an energetic and highly organized Office Administrator to join our team! In this vital role, you will be the heartbeat of our Uptown Dallas operations fostering a productive and welcoming environment. Your energy and attention to detail will drive vendor relations and administrative support for a busy office. If you thrive in a fast-paced setting and excel at multitasking, this is your chance to make a meaningful impact while supporting our team’s success!

This position is based in our Uptown Dallas, you will also assist a Brokerage Team with several of their current SHOP Tenant Representation clients to ensure their team’s success through managing the day-to-day workload, and creating and updating marketing materials. **This role reports to the office 5-days per week.  Kindly consider prior to submitting an application for the role.  

Responsibilities (include but are not limited to):

Office Administrative duties - 75%

• Tend to all reception desk duties, by greeting and assisting onsite guests and answering inbound telephone calls.
• Professional and friendly first point of contact for visitors, vendors, and the entire team.
• Maintain conference room meeting schedule, including morning set-up of each conference room.
• Daily receive and distribute mail and packages.
• Keep the kitchen, coffee bar, and snack stations fully stocked.
• Coordinate mail, FedEx packages, and other deliveries as needed.
• Weekly ordering and stocking of office supplies & office snacks within monthly budget.
• Assist in planning once a week breakfast for company-wide meeting and monthly luncheon for entire office. Also assist in any off-site company sponsored events for the office when needed.
• Help to maintain a clean, organized, and inviting workspace.
• Perform all other office tasks as necessary.

Broker Administrative duties - 25%

• Prepare, organize, and assemble all client tour books
• Assist with placing order for aerials/maps
• Prepare & organize presentations and/or meeting materials & pitches
• Pull demographic information from database and organize into presentation form
• Coordinate and book all work related travel & prepare reimbursement requests
• Design all property leasing flyers
• Update and manage all property site plans
• Design and order leasing signs for team
• Update and add properties & tenants on SHOP website 
• Assist with creating and editing aerials when necessary

• Team oriented approach
• Excellent written and verbal communication skills
• Strong attention to detail and ability to prioritize
• Strong organizational skills
• Adobe Creative Cloud (Photoshop, InDesign, Illustrator) a plus
• Ability to frequently operate computer and office equipment, and remain stationary or move around for long periods
• Handle paperwork, and/or push/pull boxes as necessary
• May occasionally carry files, reach, kneel, bend crouch/squat, and/or twist
• Team oriented approach

Benefits:

• 401(k) matching
• Company Sponsored Medical/Vison/Dental
• Flexible spending account
• Life insurance
• Paid time off