Office Administrator

Office Assistant / Office Administrator

Denver, CO | Direct Hire | On-Site | Full-Time

Job Summary

We are seeking a highly organized and customer-focused Office Assistant to support daily office operations for a commercial services organization. This role will handle administrative coordination, customer communication, scheduling, reporting, timesheets, billing support, and employee onboarding. The ideal candidate is bilingual in English and Spanish, highly proficient with Microsoft Office, and comfortable multitasking in a fast-paced environment.

Key Responsibilities

• Greet visitors and provide professional customer service.
• Answer customer/client calls and emails and route inquiries appropriately.
• Schedule meetings and coordinate calendars.
• Maintain office files, supplies, and administrative records.
• Enter and approve daily timesheets and prepare regular reports.
• Assist with billing, invoices, collections, and work-order tracking.
• Prepare roof plans and research buildings for potential future work.
• Support new-hire paperwork, onboarding, badges, and Spanish/English translation during safety training and orientations.

Required Qualifications

• High school diploma or equivalent; relevant experience/training may substitute.
• 2+ years of related administrative or office support experience.
• Fluent English and Spanish, including speaking, reading, and writing.
• Proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint.
• Strong typing skills and comfort using office technology/equipment.
• Excellent written/verbal communication and customer service skills.
• Professional phone skills and ability to multitask effectively.
• Valid Colorado driver's license if required for local errands.

Preferred Qualifications

• Experience in commercial roofing, construction, or another trades-related industry.
• Experience with scheduling, timesheets, billing/invoicing, collections, and work orders.
• Experience with Terial, ServiceTitan, or a similar business-management system.

Conditions / Important Requirements

• 100% on-site in Denver, CO.
• Start: ASAP.
• Less than 5% local travel for errands.
• Mileage is paid when applicable.
• No car allowance.
• No visa sponsorship.
• Candidates must be authorized to work for any employer in the U.S.

Great company to start and grow your career with, excellent growth opportunities