Office Administrator

Monday–Friday | 25 hours per week

We are seeking a highly organized and detail-oriented Office Administrator to support the daily operations of our Hawthorne, NJ office. This role is essential to keeping our workplace running smoothly by managing administrative functions, and supporting multiple departments.

The ideal candidate is proactive, dependable, and comfortable juggling multiple responsibilities in a fast-paced environment.

Key Responsibilities:

• Manage and respond to emails, phone calls, and general correspondence in a timely manner
• Perform general office tasks including scanning, mailing, distributing mail, and coordinating deliveries
• Greet and assist visitors with a professional and welcoming attitude
• Manage executive calendars, appointments, and travel arrangements
• Support team members with administrative needs across departments
• Plan and coordinate company events
• Monitor and order office supplies
• Communicate with vendors and service providers
• Coordinate building maintenance and repairs as needed
• Maintain tracking logs for company equipment, vehicles, and insurance documentation
• Set up workspaces for new hires and assist with onboarding logistics
• Perform other duties as assigned

Qualifications & Experience:

• Minimum of 2 years' experience in office administration or similar role, construction industry a plus
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Detail-oriented with the ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Positive, adaptable, and team-oriented mindset

Pfister Energy is a nationally recognized renewable energy company helping businesses control rising energy costs through turnkey onsite energy solutions. Since 2005, we’ve developed, designed, financed, and installed more than 900 MW of clean energy systems for commercial and industrial clients. Our expertise includes solar, storage, microgrids, EV charging, O&M, and asset lifecycle services. Known for trusted expertise and efficient execution, we deliver future-ready solutions that strengthen resilience, reduce costs, and support long-term sustainability goals.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law.