Office Administrator

This Jobot Job is hosted by: Tyler May
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $70,000 - $80,000 per year

A bit about us:

Our client is a privately held manufacturer of ruggedized electronics serving the defense and aviation markets. Its team builds computers, printers, and related equipment designed to keep working in demanding conditions, and its customers include prime contractors and government programs that expect precision and a paper trail to match.

The company was started by engineers and operations leaders with deep roots in military and aerospace work, and it still runs with a hands on, leadership accessible culture. Teams are lean, so everyone’s contribution is noticed. The facility is in Southern California, and this role is onsite.

Why join us?

A way into the quality field. If you have little or some quality assurance exposure, this is a chance to learn how a regulated manufacturer keeps its records, audits, and customer commitments in order, working alongside experienced quality professionals.

A role that matters. The quality department depends on accurate, organized documentation. Your work keeps audits smooth and shipments moving.

Visibility. In a small organization, you will interact with engineering, production, and leadership, not sit in a silo.

Room to grow. Administrators who show strong judgment and curiosity can build toward document control, quality technician, or quality coordinator paths.

Stability. A long established private company with repeat customers offers a steady place to build a career.

Job Details

What you will do

Provide daily administrative support to the quality department, including scheduling, correspondence, filing, and meeting coordination
Maintain organized electronic and paper quality records, such as inspection reports, certificates of conformance, calibration records, and corrective action files
Assist with document control, including routing, revision tracking, and archiving of procedures and forms
Enter and update data in quality and enterprise systems, and keep logs and trackers current
Help prepare for customer and third party audits by gathering and organizing requested records
Coordinate with suppliers and internal teams to collect missing paperwork and follow up on open items
Prepare simple reports and metrics summaries for the quality manager
Order office and department supplies and help keep the quality area orderly

What you bring

High school diploma or equivalent required; associate or bachelor’s degree is a plus
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent attention to detail and a habit of double checking your work
Some to little experience in a quality assurance, manufacturing, or other record intensive environment is welcome; we will train the right person
Proficiency with Microsoft Office, especially Excel and Word, and comfort learning new software systems
Clear written and verbal communication
Professional, dependable, and comfortable handling confidential information
Ability to work onsite full time
Must be a U.S. person eligible to work with export controlled information

Nice to have

Familiarity with ISO 9001 or AS9100 concepts
Prior experience with document control, ERP, or quality management software
Background in aerospace, defense, or electronics manufacturingds

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

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