Office Administrator

POSITION TITLE: Office Administrator

INDUSTRY: Commercial Construction

EMPLOYMENT TYPE: Full-Time | Hourly | On-Site - Topeka, KS | Monday-Friday, 8:00 a.m.-5:00 p.m.

BE THE ORGANIZED, WELCOMING PROBLEM SOLVER WHO KEEPS OUR HEADQUARTERS RUNNING

Osborne is hiring an Office Administrator for our Topeka headquarters. You'll be the first face visitors see and the go-to person who keeps the office organized, stocked, and running smoothly, while supporting our President and our Operations, HR, and Accounting teams. We're looking for an efficient problem solver who notices what needs to be done and takes care of it.

This is more than a receptionist role. It's a high-impact position for someone who is dependable, follows through, and brings a warm, professional presence to the office every day.

ABOUT US:

Osborne is a Topeka, Kansas-based commercial general contractor proudly celebrating 50 years of building across the country. We specialize in design-build commercial construction, facilities maintenance, and electric vehicle (EV) infrastructure. With a strong foundation built on integrity, dependability, and quality, we're known for doing what's right--every time. Our team is made up of smart, humble professionals who value accountability, consistent execution, and long-term partnerships. Whether in the field or behind the scenes, we take pride in delivering results that stand the test of time.  Learn more at: www.osborne.com

YOU MAY BE A GREAT FIT IF YOU:

• Enjoy keeping an office organized, efficient, and running smoothly
• Solve problems on your own and take care of things before you're asked
• Bring a warm, welcoming presence and a positive, professional attitude
• Communicate clearly with leadership, staff, field teams, and visitors
• Manage multiple priorities without losing accuracy
• Are dependable and eager to grow your responsibilities over time

WHAT YOU'LL DO:

As our Office Administrator, you'll manage the flow of the office, stay ahead of administrative tasks, and make sure our teams have what they need to work efficiently.

Office Operations:

• Open and close the office daily and keep it clean, organized, and professional
• Greet visitors, answer phones, manage mail and packages, and oversee general office flow
• Maintain and restock office supplies, kitchen items, drinks, and cleaning products
• Keep shared spaces tidy and functional with light daily housekeeping
• Coordinate company travel for employees: flights, hotels, and rental cars

Administrative Support:

• Assist Operations, HR, and Accounting with administrative tasks and special projects
• Support onboarding and offboarding, including assigning phones, tablets, and laptops
• Track company-issued equipment and office inventory
• Maintain organized digital and physical filing systems
• Prepare documents, forms, and basic reports as needed
• Handle confidential information with professionalism and discretion

Executive Support:

• Provide organized, dependable administrative support to the President
• Assist with scheduling, follow-ups, and communication
• Assist with day-to-day oversight of Osborne's local commercial properties, including tenant needs and maintenance requests
• Record rent payments, deposits, and basic property expenses in QuickBooks Online
• Support leasing of vacant spaces by coordinating tours, inquiries, and leasing documents

You'll receive hands-on training and a documented playbook, so you can get up to speed quickly.

WHAT YOU NEED TO BRING:

• 2+ years of administrative, office, front desk, or executive support experience
• Strong organization and attention to detail
• Excellent written and verbal communication
• Ability to multitask and prioritize in a fast-moving environment
• Proficiency in Microsoft Office and comfort learning new systems
• Professional, dependable, and able to work independently
• Able to work on-site in Topeka, Monday-Friday, 8:00 a.m.-5:00 p.m.
• Valid driver's license
• Authorization to work in the U.S.

PREFERRED, NOT REQUIRED:

• Experience in construction, real estate, or a similar office
• QuickBooks Online experience
• Experience booking business travel or supporting onboarding

COMPENSATION & BENEFITS:

• Pay: Per hour, based on experience, plus overtime at 1.5x for hours over 40
• Medical, dental & vision insurance (company-shared premiums)
• 3 weeks of Paid Time Off (PTO), earned from your first day
• Paid holidays
• 401(k) with 3.5% employer match
• Flexible Spending Account (FSA)
• A supportive team and room to grow your responsibilities

READY TO BRING ORGANIZATION AND MOMENTUM TO OUR TEAM?

If you're organized, dependable, and ready to be the person who keeps our office running, we'd love to hear from you.

Applications are accepted on an ongoing basis; there is no application deadline.

Osborne Construction is an Equal Opportunity Employer. All qualified candidates are encouraged to apply.

Offers are contingent on a background check, drug screen, and driving record check, all completed after an offer is made. Osborne participates in E-Verify.