Office and Operations Administrator

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write 'see resume' on your application when completing the job duties section.
• UNC Charlotte Benefits Information:

• Serves as the first point of contact for the Levine Scholars Program by responding to general and recruitment-related inquiries via phone, email, and in-person interactions and providing excellent customer service to students, families, faculty, staff, and visitors.
• Provides administrative and operational support for the Levine Scholars Program, including office management, inventory control, office supply procurement, and promotional item ordering.
• Processes and tracks business transactions, including Purchasing Card (P-Card) reconciliation, travel planning and reimbursement, purchasing, receiving, and related documentation using university business systems such as Concur, Banner Finance, 49erMart, and Chartwells/CaterTrax.
• Assists with the planning, coordination, and execution of program events and activities, including Finalist Program, recruitment events, meetings, and special programs.
• Coordinates logistical arrangements for events, including facility reservations, catering orders, participant communications, travel arrangements, and event support.
• Supports on-boarding and off-boarding activities for staff and graduate assistants and assist with maintaining office procedures, records, and operational workflows.
• Serves as a liaison with campus partners and service providers, including OneIT, Facilities Management, Motor Fleet, Campus Police, Mail Services, and other university offices, to support the operational needs of the program.
• Maintains shared office resources, equipment, and common spaces and assist with special projects and initiatives as assigned.
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• Assists with special projects, events, and initiatives that support the mission and goals of the Levine Scholars Program.
• Participates in staff meetings, professional development opportunities, and training related to university systems, business operations, and customer service.
• Provides operational support for recruitment activities, scholar programming, and office initiatives as needed.
• Assists with the implementation of new office procedures, technologies, and business processes.
• Performs other related duties as assigned.
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• Experience providing administrative, office, or customer service support in a professional environment.
• Experience coordinating events, meetings, travel arrangements, or other logistical activities as well as process purchasing travel, reimbursement, or other business-related transactions.
• Proficiency with Microsoft Office, particularly Excel, and Google Workspace applications.
• Experience using enterprise business systems such as Concur, Banner Finance, 49erMart, or similar financial and procurement platforms.
• Strong organizational skills with the ability to manage multiple priorities and deadlines while maintaining attention to detail.
• Experience working in a higher education environment is preferred.
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• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
  
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write 'see resume' on your application when completing the job duties section.
• UNC Charlotte Benefits Information:
  
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Required fields are indicated with an asterisk (*).

1. *
   How did you hear about this employment opportunity?
   • UNC Charlotte Website
   • HERC Job Board
   • Inside Higher Education
   • Mitratech Circa (formerly known as Local JobNetwork)
   • Another Website
   • Agency Referral
   • Advertisement/Publication
   • Personal Referral
   • Other
   • 
     
2. Where did you learn about this posting?
   

   (Open Ended Question)

3. *
   Do you have a Bachelor's degree in business administration or a related discipline, or an equivalent combination of training and experience?
   • Yes - I have at least a Bachelor's degree in business administration or a related discipline
   • Yes - I have an Associate degree in a related discipline with at least two (2) years of relative experience to the position
   • Yes - I have a High School Diploma/GED with at least four (4) years relative experience to the position
   • No
   • 
     
   
   
4. *
   Do you have experience providing administrative, office, or customer service support in a professional environment? Please explain:
   

   (Open Ended Question)

5. *
   Do you have experience in scheduling meetings, maintaining calendars and/or arranging travel? If so, please describe your experience.
   

   (Open Ended Question)

6. *
   Do you have experience working in higher education and with University-related systems such as (49er Mart, Banner, Zoom, Concur)? if so, please explain your experience and list the systems or related systems you have experience with.
   

   (Open Ended Question)

7. *
   Do you have high proficiency using Word, Excel, and Google Workspace? If yes please explain in detail how you have used Google Workspace and Excel in a professional setting.
   

   (Open Ended Question)

8. *
   Do you have experience managing business records or financial/administrative processes, such as procurement, purchasing, travel, reimbursements, or maintaining financial documentation? Please explain:
   

   (Open Ended Question)

9. 
   

1. Resume / Curriculum Vitae
2. Cover Letter / Letter of Interest
3. Contact Information for References
4.