Administrative Skills, Calendar Management, County Ordinances, Customer Relations, Customer Relationship Management (CRM) Systems, Customer Support/Service, Develop and Maintain Customers, Onboarding, Organizational Skills, RSVP (Reservation Protocol), State Laws and Regulations
Do you find fulfillment in helping others, building lasting relationships, and creating positive experiences for those around you? We're seeking an Office Assistant/Coordinator who enjoys supporting clients and teammates alike while serving as a trusted, dependable resource in a welcoming and relationship-focused environment.
Details:
- Schedule: Monday-Friday, 8am-4pm or 9am-5pm (open to both schedules)
- Location: 100% in office in Bloomington
- Type: Direct hire
- Pay: $22-$25/hr depending on experience
Responsibilities:
Client Care & Relationship Building
- Greet clients and guests warmly as they arrive for appointments.
- Prepare meeting rooms and ensure clients have a comfortable, welcoming experience.
- Build meaningful relationships through thoughtful touches such as birthday cards, holiday greetings, life-event gifts, and personalized client outreach.
- Serve as the first point of contact for incoming phone calls and emails.
- Schedule appointments for clients and prospects while maintaining organized calendars.
- Conduct follow-up and relationship-building calls to ensure clients feel valued and supported.
- Assist with event invitations, RSVP tracking, and client communications.
Client Service & Administrative Support
- Maintain accurate client and prospect information within the CRM system.
- Support onboarding activities for new clients and ongoing service updates for existing clients.
- All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
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Ultimate Staffing Services