Office Assistant & Driver

Description

The New York City Housing Development Corporation (HDC) is a public benefit corporation and the nation’s largest municipal Housing Finance Agency.  HDC’s programs support the construction and preservation of multi-family affordable housing in New York City.  

Area of Talent:    Office Services

Position Type:     Full Time/Non- Exempt

Salary Range:      $60,000 - $70,000

Office Location: NYC/ Financial District

Position Summary:

Reporting to the Chief of Office & Facilities Management, the Office Assistant & Driver supports facility maintenance functions and company fleet, cleaning tasks, assists with internal moves and supports mailroom staff, and other projects. The Office Assistant & Driver supports the facility operations of the company and its fleet.

Job Responsibilities:

• Acts as a primary driver for company vehicles on an as-needed basis, including driving company vehicles to and from events, and assists with scheduling and performing routine maintenance of company vehicles including car washes, oil changes, repairs, and inspections. 
• Partner with team members to ensure completion of routine daily office operations. 
• Undertake a variety of activities in facility maintenance tasks, such restocking pantries; cleaning pantries, appliances, spills, workstations, offices and other tasks as directed. 
• Assist with office food deliveries, setting up events and post event cleaning and trash removal. 
• Assist with cleaning related to internal office moves and setting up workspaces for new hires.  
• Contribute to continuous quality and productivity as well as a clean environment in the office. 
• Maintenance of shredders, emptying the waste shreds and cleaning shredders as needed. 
• Assistance with mailroom tasks; organize and sort incoming mail and packages, and forward any misdirected mail. 
• Assist in handling outgoing mail and packages, and arranging for deliveries/collections as needed with FedEx and other carriers. 
• Partner with team members to ensure prompt interoffice delivery of items. Deliver urgent or priority items across company departments. Keeping mailroom clean and organized. 
• Assist with performing receptionist duties when needed, including answering phone calls and assisting tenant applicants with inquiries. 
• Complete other duties as assigned 
• Proactive anticipation of executives’ needs and able to work independently to make administrative decisions and requests for information on behalf of the executives. 
• Complete other duties as assigned

Required Qualifications:

• High school diploma or equivalent
• 3+ years of experience in an office setting working with a team
• Valid Driver’s license
• Ability to effectively use and maintain office and cleaning equipment
• Experience in cleaning 
• Excellent verbal and written communication skills
• Time management skills and multitasking abilities
• Ability to lift up 25lb and climb a ladder.
• Proficiency with Microsoft Office (Excel, Word, Outlook, Copilot)
• Organizational skills with ability to multitask
• Problem solving skills

It is strongly preferred that you submit a cover letter with your resume. You may also fax your resume and cover letter to (212) 227-6816.

HDC demonstrates a strong commitment to its employees by providing a salary that is competitive and commensurate with experience and excellent benefits, including:  

• Health Benefits at a reasonable cost  
• Dental and Vision Benefits at no cost  
• Retirement savings plan with a generous match and a pension plan  
• Paid holiday, vacation, sick time and parental leave  
• Professional development opportunities   
• Public Service Loan Forgiveness for eligible employees   
• Wellness reimbursement   
• Back-up Caregiver Benefit    

HDC is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

HDC is committed to the full inclusion of all qualified individuals. As part of this commitment, HDC will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources by emailing [email protected].