OFFICE ASSISTANT - ELEMENTARY (1 HOUR/DAY) **INTERNAL ONLY**

JOB TITLE: ELEMENTARY SCHOOL OFFICE ASSISTANT

GROUP: Teamsters III - Office Support LEVEL: 15 FLSA STATUS: Nonexempt WORKDAYS PER FISCAL YEAR: 200 HOLIDAYS: 13 SUMMARY: The elementary school office assistant provides general clerical and secretarial support to the school site, communicating information to staff and to the public, providing complete and accurate records and providing information and/or direction as may be requested.

CONTEXT AND WHO WE ARE: Highline Public Schools serves students and families in the communities of Burien, Des Moines, Normandy Park, SeaTac and White Center in Washington state.

OUR PROMISE: Every student in Highline Public Schools is known by name, strength and need, and graduates prepared for the future they choose.

In 2013, families, students, staff and community members across Highline came together to develop a strategic plan that reflects our goals and dreams for students. Our strategic plan is our equity plan and is guided by Our Promise. In 2023, the strategic plan was updated to guide our work, identifying four bold goals:

• Culture of Belonging: A culture where all are welcome, valued, and safe.
• Innovative Learning: Academic experiences that engage, empower, and challenge every student.
• Bilingual & Biliterate: Multicultural skills that enable students to live, work, and communicate across cultures.
• Future Ready: Students explore possibilities and develop mindsets that prepare them for a changing future.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals wit h disabilities to perform the essential functions.

• Administers first aid and prescription medications to students under the direction of a health care professional to meet the immediate health care needs of the student within established guidelines.
• Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, etc.).
• Attends department and/or in-service meetings to gather information required to perform functions
• Collaborates with Office Manager who reviews, coordinates and monitors the office staff for ensuring the effective and efficient operation of the front office.
• Distributes materials (e.g. mail, checks, supplies, messages, etc.) ensuring prompt delivery to addressee.
• Maintains manual and electronic documents files and records (e.g. letters, forms, reports, student attendance, etc.) to provide up -to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.).
• Monitors students referred for illness or disciplinary action ensuring student welfare and maintaining a secure office environment.
• Performs a variety of general office work (e.g. answers phones, filing, copying, order and inventory of supplies, equipment repair requests, etc.) for the purpose of communicating information to staff, parents, internal and external parties.
• Prepares and proofreads a variety of documents (e.g. schedules, reports, bulletins, correspondence, Job Description JOB DESCRIPTION: ELEMENTARY SCHOOL OFFICE ASSISTANT

Highline Public Schools ##O15OAE10 - Office Assistant/Elementary School Page 2 of 4 memos, monthly newsletters, calendars, etc.) for the purpose of communicating information to staff, parents, internal and external parties.

• Processes documents and materials (e.g. attendance reports, student enrollment reports, purchase orders, receipts, work orders, truancy petitions, etc.) to disseminate information to other parties in compliance with administrative and/or regulatory requirements. Other Functions
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

MINIMUM QUALIFICATIONS EDUCATION AND EXPERIENCE: High school diploma or equivalent Three years clerical experience

PREFERRED QUALIFICATIONS: Previous experience working in a K-12 public school district Previous experience working with children

CONDITION OF EMPLOYMENT: Criminal background clearance Valid driver's license and proof of insurance First Aid and CPR certification within 90 days of hire All certificates, licenses, endorsements, permits, and vaccines (absent exemption) as required for this position by state and local authorities

KNOWLEDGE OF: Basic math including calculations using fractions, percentages and/or ratios Basic English grammar and punctuation Basic recordkeeping practices Modern office practices and procedures Modern office equipment including microcomputers and related software School attendance records policy and practice School board policies and procedures

ABILITY TO: Communicate effectively verbally and in writing Operate a variety of modern office equipment including microcomputers and related software Maintain effective working relationships with individuals and groups in a multicultural and diverse community Work collaboratively with school and central office administrators, parents, and community members Demonstrate keyboarding skills Organize work, problem solve and select action plans Remain flexible to changes in assignments or situations Attend to detail and follow tasks through to completion Perform basic math calculations quickly and accurately Maintain excellent attendance and punctuality Comply with school board policies and follow administrative procedures

REPORTING RELATIONSHIP: Reports to Principal JOB DESCRIPTION: ELEMENTARY SCHOOL OFFICE ASSISTANT

Highline Public Schools ##O15OAE10 - Office Assistant/Elementary School Page 3 of 4

PHYSICAL DEMANDS: the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, and occasionally required to stand, and walk. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Th e employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near a video display. The noise level in the work environment is usually moderate.

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.

CLASSIFICATION HISTORY Reclassified to level 15 per collective bargaining agreement, 2026.09.16 Updated Context and Disclosures sections, 2024.05.08 Reclassified to level 14 per collective bargaining agreement, 2023.10.30 Revised Condition of Employment section, 2022.02.07 Updated Context and Mission statement and added EEOC statement, 2019.01.18 Updated Superintendent's statement, 2014.10.13 Transferred to newest format by Human Resources, 2014.05.06 Revised by Human Resources to include district introduction, 2013.09.24 Updated by Human Resources, 2013/02 Updated by Human Resources, 2012/08 Updated by Human Resources, 08/2010 Nash & Company, Office Assistant, Elementary School, 09/2004 Previously - Elementary Office Assistant Updated by the Personnel Dept., 01/1993 (Changed job title to match salary schedule.) Job Description prepared by E.A. Walsh and Company, 04/1989

Highline Public Schools, District #401, complies with all federal rules and regulations and does not discriminate in admission, access, treatment, or employment in education programs or hiring practices on the basis of race, creed, religion, color, national origin, age, sex, sexual orientation including gender expression or identity, marital status, honorably-discharged veteran or military status, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service anima l by a person with a disability. This holds true for all students who are interested in participating in educational programs and/or extracurricular activities. Highline Public Schools also provides equal access to the Boy Scouts and other designated youth groups. Any person having inquiries should contact: Age Discrimination Act, Americans with Disabilities Act, Affirmative Action, Civil Rights Act (employees), and Title IX: Chief Talent Officer, 206.631.3121, titleixofficer@highlineschools.org; Civil Righ ts Act: District Ombudsman, 206.631.3104, civilrightscoordinator@highlineschools.org; Section 504 of the Rehabilitation Act - JOB DESCRIPTION: ELEMENTARY SCHOOL OFFICE ASSISTANT

Highline Public Schools ##O15OAE10 - Office Assistant/Elementary School Page 4 of 4 Director of Social Services, 206.631.3250, 504coordinator@highlineschools.org, Address: 15675 Ambaum Blvd. SW, Burien, WA 98166