Office Assistant

Job Summary

The Office Assistant provides general administrative and clerical support to the office team on a part-time basis. This role helps ensure smooth day-to-day office operations by assisting with filing, data entry, correspondence, and front-desk coverage, while maintaining a professional and welcoming environment.

Key Responsibilities

• Greet visitors, answer phones, and direct inquiries to the appropriate personnel
• Perform general clerical duties including filing, scanning, and data entry
• Assist with preparing, organizing, and distributing correspondence and reports
• Maintain office supply inventory and place orders as needed
• Support scheduling of meetings, appointments, and travel arrangements as requested
• Help process incoming and outgoing mail and packages
• Assist with basic recordkeeping and data entry into company systems
• Maintain a clean, organized, professional office and reception area
• Provide backup administrative support to other office staff during busy periods or absences
• Perform other duties as assigned

Required Qualifications

• High school diploma or equivalent
• Basic proficiency with Microsoft Office (Word, Excel, Outlook)
• Strong attention to detail and accuracy
• Good written and verbal communication skills
• Ability to maintain confidentiality of sensitive information

Preferred Qualifications

• Prior experience in an office or administrative support role
• Familiarity with general office equipment (copiers, scanners, multi-line phones)
• Experience with data entry or basic recordkeeping systems
• Ability to multitask and prioritize in a fast-paced environment

Work Environment / Schedule

This position works in an office setting within a manufacturing facility. The role primarily involves sitting at a desk and using a computer, with occasional movement throughout the office and plant areas. Schedule is part-time with flexible hours during the day to be determined based on office needs; starting with 20 hours per week. This position may turn into a full-time position.