Office Assistant

Office Assistant

Serve as the primary administrative support resource for a growing New York office, ensuring day-to-day operations run smoothly. Coordinate complex calendars, meetings, and scheduling needs for senior leadership. Arrange domestic and international travel, including flights, accommodations, itineraries, and conference logistics. Support office management activities, including vendor coordination, supplies management, and general workplace operations. Act as a key point of contact for employees, visitors, and external partners. Assist with payroll administration by coordinating with external providers and supporting related processes. Help administer employee benefits, including 401(k) and benefits enrollment activities. Maintain accurate employee records and handle highly confidential information with discretion. Support onboarding and other HR-related administrative processes as needed. Coordinate team meetings, events, and special projects across the office. Track administrative requests and proactively follow up to ensure timely completion.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

A successful Office Assistant should have: 1+ year of experience in office administration, administrative support, HR coordination, or a related role. Experience managing calendars, scheduling meetings, and coordinating travel arrangements. Exposure to payroll, benefits administration, employee onboarding, or other HR-related processes. Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment. Excellent written and verbal communication skills. High attention to detail and a proactive, solutions-oriented approach. Ability to handle sensitive and confidential information with discretion. Comfortable working in a small, collaborative office environment where responsibilities may evolve. Proficiency with Microsoft Office and other business applications. A positive attitude, strong judgment, and willingness to take ownership of tasks.

Permanent Office Assistant position in New York. Competitive salary of $80,000-$85,000. Hybrid schedule with 3 days in the office. Comprehensive benefits package. Opportunity to support senior leadership and gain exposure to office operations, executive support, and HR administration. Highly visible role within a collaborative, growing team. Broad responsibilities with opportunities for professional growth and development.