As an Office Assistant in New York, you will play a key role in supporting day-to-day office operations, coordinating executive support for senior leadership, and assisting with HR administration. This is a highly visible opportunity to gain broad exposure across office management, executive support, payroll, benefits, and business operations within a collaborative, growing team.
Client Details
Our client is a growing boutique financial services firm with an international presence and a collaborative, entrepreneurial culture. Their New York office offers a unique opportunity to work closely with senior leadership, gain exposure to multiple areas of the business, and make a meaningful impact within a small, high-performing team.
Description
- Serve as the primary administrative support resource for a growing New York office, ensuring day-to-day operations run smoothly.
- Coordinate complex calendars, meetings, and scheduling needs for senior leadership.
- Arrange domestic and international travel, including flights, accommodations, itineraries, and conference logistics.
- Support office management activities, including vendor coordination, supplies management, and general workplace operations.
- Act as a key point of contact for employees, visitors, and external partners.
- Assist with payroll administration by coordinating with external providers and supporting related processes.
- Help administer employee benefits, including 401(k) and benefits enrollment activities.
- Maintain accurate employee records and handle highly confidential information with discretion.
- Support on boarding and other HR-related administrative processes as needed.
- Coordinate team meetings, events, and special projects across the office.
- Track administrative requests and proactively follow up to ensure timely completion.
Profile
A successful Office Assistant should have:
- 1+ year of experience in office administration, administrative support, HR coordination, or a related role.
- Experience managing calendars, scheduling meetings, and coordinating travel arrangements.
- Exposure to payroll, benefits administration, employee on boarding, or other HR-related processes.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills.
- High attention to detail and a proactive, solutions-oriented approach.
- Ability to handle sensitive and confidential information with discretion.
- Comfortable working in a small, collaborative office environment where responsibilities may evolve.
- Proficiency with Microsoft Office and other business applications.
- A positive attitude, strong judgment, and willingness to take ownership of tasks.
Job Offer
- Permanent Office Assistant position in New York.
- Competitive salary of $80,000-$85,000.
- Hybrid schedule with 3 days in the office.
- Comprehensive benefits package.
- Opportunity to support senior leadership and gain exposure to office operations, executive support, and HR administration.
- Highly visible role within a collaborative, growing team.
- Broad responsibilities with opportunities for professional growth and development.
Interested? Apply today to learn more about this exciting opportunity.
MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.