Accounting, Accounts Payable, Administrative Skills, Behavioral Health, Billing, Building Regulations, Calculators, Charter Schools, Coaching, Computer Terminals, Construction Safety, Copying Machines, Data Entry, Employee Assistance Plan, Fax Machines, Fire Safety, High School Diploma, Interpersonal Skills, Office Equipment, Organizational Skills, Photocopy, Printers, Public Works, Purchase Orders, Record Keeping, Resolve Customer Issues, Safety/Work Safety, Statistics, Typing, Word Processors
Office Assistant (Part-time) - Utilities
Salary
$18.17 Hourly
Location
Public Works Utilities, 3800 NW 85th Avenue, Coral Springs, FL
Job Type
Part-Time, Non-Exempt
Job Number
202601932
Department
PUBLIC WORKS
Division
UTILITIES ADMINISTRATION
Opening Date
07/17/2026
Closing Date
7/24/2026 11:59 PM Eastern
- Description
- Benefits
- Questions
Description
Under general supervision, the purpose of the position is to provide routine administrative support to the assigned department or assigned supervisor. Employees in this classification function at a moderately difficult generalist level and are accountable for the accuracy of both routine and non-routine administrative support duties performed as dictated by the nature of department. Position may be assigned to a large department and perform a broad array of generalized administrative support functions, or assignment may be to a smaller specialized department wherein incumbents receive instruction in departmental functions. This classification requires strong organizational and interpersonal skills with the ability to carry out a variety of directed tasks.
Days/Hours: Monday through Friday, with flexible hours during business operations totaling about 25 hours per week.
Examples of Duties
- Researches and generates correspondence, articles, memos, agendas, orders, reports, forms, manuals, or other relevant materials appropriate to the assigned department.
- Performs a variety of routine administrative functions, e.g., data entry, typing, reports processing.
- Compiles, prepares, and may be responsible for distributing daily, weekly, monthly or annual reports, invoices, purchasing orders, and other relevant materials appropriate to the assigned unit.
- Receives telephone inquiries and complaints, ascertaining the nature of the call, resolving customer issues or directing to appropriate personnel for further assistance.
- Performs a variety of essential record keeping duties, and maintains department record keeping and filing systems relevant materials appropriate to assigned unit, e.g., payroll, accounts payable, departmental files, employee records, and accounting data.
- Develops, receives and reviews various reports, plans, and applications for the purpose of verifying accuracy, and ensures necessary copies of pertinent documents are made and distributed appropriately, e.g., statistical data, licenses, invoices, purchase orders.
- Completes and processes various forms required of assigned department, i.e., personnel forms, invoices, work orders, purchase orders.
- Operates various office equipment, e.g., computer terminals, word processor, printers, copy machines, telephone systems, facsimile machines, calculators.
- Assists other unit personnel in supporting efficient functioning of the department.
Typical Qualifications
- High school diploma or GED.
- One (1) to two (2) years of experience and/or training in administrative/secretarial support functions; or an equivalent combination of education, training, and experience.
Supplemental Information
Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office or meeting and training rooms, e.g., use of safe work place practices with office equipment, avoidance of trips and falls, and observance of fire and building safety regulations, and traffic signals when driving.
Family Friendly:
- Flexible hours and schedules to accommodate employee and City needs
- City employee enrollment preference at Coral Springs Charter School
Employee Recognition:
- Annual performance feedback and merit increases
- Shining Star and Bright Spot monetary recognition awards
Well Being:
- Paid Holiday Hours
- Behavioral Health Access Program
- Comprehensive Wellness Program
- Employee Health & Wellness Center (For employees 20+ hours/week -$25/month)
- Free Gym Membership
- Free Yoga Classes
- Wellness Portal
- Wellness Education (Lunch & Learns)
- Employee Assistance Program (EAP)
- Free onsite health coaching
- Discounts through Tickets at Work
Retirement:
- 457 Roth & Roth IRA plan (For employees 20+ hours/week)
01
I acknowledge this is a part-time position I am applying for, working about 25 hours per week.
02
Do you have at least one (1) to two (2) years of experience and/or training in administrative/secretarial support functions?
03
Do you have a High School Diploma or GED?
Required Question
Employer City of Coral Springs
Address 9500 W. Sample Road
Coral Springs, Florida, 33065
Phone 954-344-1150
Website https://www.coralsprings.gov