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Office Assistant

Construction Company

Philadelphia, PA(remote)

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JOB DETAILS
SKILLS
Accounting, Administrative Skills, Billing, Communication Skills, Construction, Construction Projects, Data Entry, Detail Oriented, Intuit Quickbooks, Materials Management, Multitasking, Operational Support, Organizational Skills, Payment Processing, Pricing, Project/Program Management, Purchase Orders, Spreadsheets, Team Player
LOCATION
Philadelphia, PA
POSTED
10 days ago
Position Overview:
The Administrative Assistant will help keep our construction projects running smoothly by handling material orders, coordinating with suppliers, and providing administrative support. This role requires strong organizational skills, attention to detail, and the ability to communicate clearly with both office staff and field supervisors.


Key Responsibilities:


  • Receive material requests from supervisors and project managers

  • Contact vendors for quotes, pricing, and availability

  • Create and submit purchase orders (POs) for approved materials

  • Track deliveries, verify packing slips, and match invoices to POs

  • Maintain vendor and supplier account information

  • Assist with scheduling, document filing, and data entry

  • Support general office operations (emails, calls, spreadsheets, etc.)

  • Coordinate with the accounting team for invoice processing and payment tracking

Qualifications:


  • 2+ years of administrative experience (construction or trades preferred)

  • Strong communication and multitasking skills

  • Experience using Excel, QuickBooks, or similar software

  • Detail-oriented, dependable, and organized

  • Ability to work independently and in a team setting

  • Familiarity with construction materials or suppliers is a plus

This is a remote position.




About the Company

C

Construction Company

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