Office Assistant

Announcement

Details

Open Date 07/29/2026 Requisition Number PRN17291N Job Title Office Assistant Working Title Office Assistant (Work Study) Career Progression Track B Track Level FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? Yes Standard Hours per Week 19 Full Time or Part Time? Part Time Shift Day Work Schedule Summary

Hours must be worked between Monday - Friday, 8:30am-5pm. We are able to schedule in order to accommodate your classes.

Is this a work study job? Yes VP Area Academic Affairs Department 00089 - English Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $11.54 - $15.00 Close Date 10/29/2026 Priority Review Date (Note - Posting may close at any time) Job Summary

The Office Assistant for the English Department: greets and assists visitors in person or over the telephone; assists faculty, staff, and students; manages social media engagement; and provides general office support..

Responsibilities

• Serve at front desk as face of the department. Represent the department in a professional and welcoming manner, greet visitors, and handle requests.
• Maintain the office space, including break areas and student lounge. Oversee office supplies and needs. Keep the kitchen and lounge areas stocked.
• Manage department social media. Collaborate with faculty, staff, students, and College of Humanities social media facilitators to promote events, news, and highlights.
• Assist staff and faculty in scheduling, organizing, and promoting department events.
• Keep schedules for classes, department meetings, and events. Help schedule rooms.
• Assist in office organization, including the upkeep of faculty and student mailboxes and department announcement spaces. Ensure daily collection and distribution of mail.
• Answer or forward any questions related to registration, courses, faculty information, graduate admissions, advising appointments, etc.
• Assist faculty and staff with copy and scanning needs. Oversee the maintenance of the copier and copy room.
• Work with staff to assist in their assignments. Direct students to appropriate staff.
• Be willing to expand this role and take on new responsibilities to include, but not to be limited to, minor accounting-related activities.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Strong writing skills
• Ability to relay complex information to a variety of people while maintaining excellent customer service
• Ability to work both independently and as part of a team
• Experience with Adobe Products and Microsoft Office. Social media creation and editing a plus.
• Creative problem-solving skills
• Sound judgment in handling sensitive and confidential information
• Familiarity with University of Utah policies, procedures, and systems a plus

Special Instructions Summary

This job posting is only available to University of Utah students who have been awarded a Federal Work-Study Award for the 2026-2027 academic year. Please log in to CIS and view your Financial Aid Status. If you have not received a Federal Work-Study Award, do not complete or submit this application.

Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Do you have a High School Diploma, GED, or equivalency?

• Yes

• No

• • Do you have one or more year(s) of full-time customer service experience or equivalency?

• Yes

• No

• Do you have previous work experience in a college/university environment?

• Yes

• No

• Are you a current University of Utah student?

• Yes

• No

• Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)

• Basic

• Intermediate

• Advanced

Applicant Documents

Required Documents

• Resume
• List of References

Optional Documents

• Cover Letter