Office Associate SEAS

The position is in support of the School of Engineering and Applied Sciences (SEAS). Nine undergraduate and two graduate programs are housed in SEAS. There are 46 faculty and staff members in SEAS and over 1400 students. In the SEAS office, two office staff support the operations of the school. This hire will work with the office coordinator to manage the operations of this office and support the Director. This position also provides support to students, faculty, and staff.

Duties and Responsibilities Include:

• Provide Customer Service for SEAS Main Office (Fielding Walk-ins and Calls)

• Facilitate Graduate Assistant paperwork

• Manage the Scheduling of Tours with faculty and student ambassadors

• Review/filter seas@wku.edu email account

• Manage email lists for faculty/staff and students

• Review Travel Vouchers after completed by faculty

• Facilitate Foundation Reimbursement paperwork

• Process Driver Approval forms

• Manage student recruiting (schedule tours, recruiting events, email prospective students)

• Manage Events such as:

• SEAS Faculty and Staff Meetings

• Advisory Board Meetings

• Order of the Engineer

• Tau Beta Pi, etc

• Maintain Advisory Board Lists

• Manage Publicity (web page, brochures, and swag)

• Manage Astra

• Process Key Requests

• Initiate/process Facilities Requests including Surplus

• Accreditation Assistance (scheduling and visit preparation)

• Order Office and Classroom supplies

• Facilitate Part-Time timesheet processes

• Manage Student Workers

• Process Undergraduate Student paperwork such as:

• icap, transfer, student appeals, catalog term change, withdrawal forms, class overload request, certificate forms, internship forms, DELO forms, etc.

Job Requirements:

• High School Diploma or GED equivalent, plus 2 years clerical experience
• Experience working in a team environment
• Proficiency in Microsoft Office

Additional Information:

Hourly Range: $15.28-$16.40

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, may contact the Office of Institutional Equity at 270-745-5121 for assistance. To report concerns related to WKU''s Discrimination and Harassment Policy, No. 0.2040 and/or WKU''s Sex and Gender-Based Discrimination, Harassment, and Retaliation Policy, No. 0.2070, please complete the Discrimination, Harassment, and Retaliation Reporting Form. Additional information regarding Title IX, including contact information for the Title IX Coordinator and reporting options, is available on WKU''s Title IX website.

Information concerning educational programs offered by WKU are provided at: https://www.wku.edu/academics/

For information related to job postings, application status, or the hiring process, please email employment@wku.edu.