Job Summary We are seeking an office/Admin assistant to join our team. In this role, you will coordinate administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include processing client invoices, creating client-facing quotes, accounts receivables, vendor interaction, answering phones, general office coordination, and reconciling client agreements. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. The candidate must have a general understanding of the services and IT support company provides and be able to learn our line of business application.
Responsibilities
Manage account receivable billing and payment portal
Process and create client invoices
Create and followup on client quotes
Manage and make adjustments to client invoices
Monitor phones as needed
Coordination with other administrative team members and managers
Competitive Compensation
Careers Advancement
Flexible Scheduling
Qualifications
High school diploma/GED required, some college preferred
Previous experience as an Office Manager or similar position preferred
Understanding of office equipment, systems, and procedures
Skilled in Microsoft Office, Excel, and Outlook
Excellent time management skills and ability to prioritize multiple tasks
Strong problem-solving skills and attention to detail
Excellent verbal and written communication skills
Benefits/Perks
Competitive Compensation
Careers Advancement
Flexible Scheduling
Numbers & Facts
Location
ronkonkoma, NY
Job Type
Full-time
Skills
Accounts Receivableunmatched
Accounts Receivable Managementunmatched
Administrative Skillsunmatched
Billingunmatched
Business Solutionsunmatched
Communication Skillsunmatched
Customer Relationsunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Establish Prioritiesunmatched
Health Insuranceunmatched
High School Diplomaunmatched
Information Technology & Information Systemsunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Multitaskingunmatched
Office Equipmentunmatched
Office Managementunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Procedure Implementationunmatched
Technical Supportunmatched
Telephone Skillsunmatched
Time Managementunmatched
Writing Skillsunmatched
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