Office Coordinator

We are seeking an Office Coordinator to join our internal Boston team on a temporary-to-hire basis. This position is fully onsite in Boston, MA, Monday through Friday from 8:30 AM-5:30 PM, with a one-hour unpaid break, and pays $25/hour. This is a highly visible, team-oriented position for someone who is outgoing, organized, and enjoys supporting a fast-paced office environment. Qualified and interested candidates are encouraged to apply today for immediate consideration.



Job Responsibilities

• Greet candidates, clients, and visitors and serve as a welcoming first point of contact
• Answer and direct calls and monitor office voicemails
• Coordinate travel requests
• Manage candidate flow, interview rooms, client meetings, and conference room calendars
• Maintain the reception area, conference rooms, kitchens, supply areas, and other shared spaces
• Order office supplies and business cards and assist with purchasing and procurement
• Coordinate with vendors regarding orders and office needs
• Support internal events, engagements, and employee milestones
• Assist with monthly credit card reconciliation
• Format resumes and convert PDF documents
• Coordinate shipping and courier requests
• Assist with workflow improvements, project management, and ad hoc projects
• Work closely with multiple leaders and departments across the organization

Candidate Qualifications

• 2+ years of office coordination, administrative support, or similar experience
• Local to the Boston area and comfortable working fully onsite
• Outgoing, friendly, polished, and team-oriented
• Proficiency with Microsoft Office
• Experience with phones, travel coordination, procurement, projects, and general administrative support
• Strong organizational and communication skills with the ability to juggle multiple priorities
• Flexible and comfortable taking direction from multiple team members
• Proactive, dependable, and willing to go the extra mile
• Motivated to succeed in a fast-paced, people-focused environment

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)