Office Coordinator, Medical Education (Internal Posting)

Position Details

Position Information

Position Title Office Coordinator, Medical Education (Internal Posting) UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Office Coordinator, Medical Education is responsible for providing administrative and operations support the Phase I and Phase II Doctor of Osteopathic Medicine curriculum at UIWSOM. Primary responsibilities include providing support solutions for learners, staff, and faculty. The Office Coordinator, Medical Education reports to the Director of Pre-Clinical & Clinical Support.

The University of the Incarnate Word School of Osteopathic Medicine (UIWSOM) educates aspiring physicians to be justice-minded, global citizens using a community-based, distributed model of education, which fosters inclusion, discovery, and innovation.

This is an internal opening and only current employees of UIW are eligible to apply.

Benefits

UIW has been identified year after year as one of the nation's Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties

Job Duty Name Essential Job Duties Description of Job Duties

• Collaborate and coordinate with the Director of Pre-Clinical & Clinical Support to execute daily operation goals to include:

• Faculty support for classroom issues/needs.

• Student support with respect to supplies or serving as POC for LMS issue resolution.

• Serving as backup for others, as needed.

• Update and maintain data daily in the UIWSOM curriculum and content management system.

• Schedule and oversee Echo Video and 25 Live or related classroom recording/scheduling management systems.

• Assist with scheduling and coordination of multiple Phase I and Phase II assessments from development to execution - including assessment and post-exam review scheduling, preparation, and day-of-assessment logistics and facilitation.

• Collaborate with other OME team members to support events and projects as assigned.

• Perform other duties as assigned.

Qualifications

Knowledge Skills and Abilities

• Excellent written and verbal communication skills.
• Strong skills in creating reports.
• Strong administrative and project/event coordination skills.
• Strong proficiency in Microsoft, Excel, Word, PowerPoint, and Outlook or equivalent.
• Commitment to quality and service.
• Ability to work in a team and flexibility to work with others in a variety of circumstances.
• Ability to effectively prioritize tasks/goal while working with multiple assignments in a deadline driven environment.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employees shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

60 college hours.

Required Work Experience

• Four (4) years of professional coordination/administrative support experience in a complex office or other relevant environment. Note that intern or other relevant experience will be considered and up to 2 years of additional education in lieu of experience will be considered on a year for year basis.
• Two (2) years of experience in database management in a professional environment.

Preferred Qualifications

• Familiarity with principles and practices of Osteopathic Medicine.
• MS Teams experience.

Required Certifications, Licenses or Registrations

None specified.

Work Hours

Typical Monday through Friday 7:30am to 4:30pm with occasional extended hours/weekends to meet departmental needs and/or needs of the learning community.

Physical Demands

• Ability to lift up to 25lbs for table/chair set-up/tear-down at events and moving testing/event materials.
• Ability to reach overhead, bend, and squat to retrieve testing/event materials.
• Ability to push/pull event carts holding up to 50lbs.
• Ability to actively engage in events for extended periods of time. Ability to regularly move about campus and event venues to actively engage faculty, staff, and students, as well as attend meetings on and off campus.

Posting Details

Posting Details

Posting Number AS2329PO Number of Vacancies 1 Job Type Full Time Job Category Staff (non-exempt) Desired Start Date 12/01/2026 Position End Date (if temporary) Reports to Director of Pre-Clinical and Clinical Support Salary $37,800 Annualized Open Date 10/27/2026 Close Date Open Until Filled Yes Special Instructions to Applicant

This is an internal opening and only current employees of UIW are eligible to apply.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Title IX

This position is considered a "Responsible Employee" under Title IX federal regulations and "Mandatory Reporter" under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• UIW Website

• HigherEdJobs.com

• Indeed

• LinkedIn

• WorkplaceDiversity.com

• HispanicDiversity.com

• BlackJobCenter.com

• WomensJobCenter.com

• VeteransConnect.com

• Personal Referral

• Employee Referral

• Other

• If you selected other, please tell us where?

(Open Ended Question)

• • This position is open to current employees of UIW only. Are you a current employee of UIW?

• No

• Yes

• • This position requires 60 college hours AND 4 years of years of professional coordination/administrative support experience in a complex office or other relevant environment. Note that intern or other relevant experience will be considered, and up to 2 years of additional education in lieu of experience will be considered on a year for year basis. Do you have at least one of the following?

• No

• Yes, 60 college hours + 4 years coordination/administrative/relevant support experience in a complex office or other relevant environment

• Yes, 90 college hours + 3 years coordination/administrative/relevant support experience in a complex office or other relevant environment

• Yes, Bachelor's Degree + 2 years coordination/administrative/relevant support experience in a complex office or other relevant environment

• • How many years of experience do you have in database management in a professional environment?

• Less than 2 years

• 2 years

• 3 years

• 4 years

• 5 or more years

• • Describe your experience with database management. Specify the systems used, time period, organization, and direct responsibilities in each applicable position.

(Open Ended Question)

• • List the Microsoft Office products with which you are experienced. Include your proficiency level in each and include special skills in each, where applicable. Examples of proficiency levels-None, Minimal, Limited, Proficient, Advanced, Expert. Examples of special skills: MS Outlook-mail merges; MS Excel-V-lookup & pivot tables.

(Open Ended Question)

• • Describe your experience with project/event coordination.

(Open Ended Question)