Office Coordinator

Our client, a global commodities business located in Manhattan is looking for an Office Services Coordinator to join their team. This position will start ASAP and will operate on an in-office schedule between the hours of 7:30 AM-4:00 PM or 8:00 AM-4:30 PM.



Responsibilities:

• Assist with the daily management and operation of corporate facilities.
• Coordinate with vendors related to building systems, including HVAC, electrical, plumbing, fire/life-safety, elevators, and security systems.
• Coordinate preventive and corrective maintenance activities.
• Oversee daily pantry and café operations and maintain adequate supplies of coffee, snacks, and refreshments.
• Monitor pantry inventory and coordinate purchasing and replenishment of consumables.
• Track and process vendor invoices and payments.
• Respond to facilities-related service requests and ensure timely completion.
• Conduct routine inspections of office space and proactively address issues.
• Assist with emergency response, incident reporting, and business-continuity procedures.
• Help manage building access, keys, and security systems.
• Support office moves, seating changes, furniture installation, facility projects, and events.
• Maintain a high standard of employee experience, cleanliness, hospitality, and workplace presentation.
• Assist with catering, snack replenishment, and food setup.
• Serve as a point of contact for onsite vendors, including some weekends as needed.
• Perform other duties as assigned.

Qualifications:

• Positive, proactive, service-oriented, and approachable
• Willing to take on tasks of all sizes
• Comfortable lifting 35-50 pounds
• Comfortable speaking with employees, vendors, and other contacts
• Able to take ownership and ask questions
• Flexible on industry background
• No degree required
• Two years of relevant office administration or office services experience preferred
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook
• Strong organizational, communication, and customer service skills
• Ability to prioritize tasks, meet deadlines, and work effectively with minimal supervision
• Ability to work collaboratively with employees, vendors, and management

Benefits:

• Medical through CIGNA Open Access Plan; 100% employer paid and eligible the first day of employment.
• Dental through CIGNA DPPO; 100% employer paid and eligible the first day of employment.
• VSP vision coverage available as a voluntary, employee-paid election.
• Life insurance at 3x annual salary, capped at $500,000, and LTD up to $15,000 per month.
• 401(k) with 50% match up to 10% of eligible compensation.
• Pre-tax commuter benefit for parking and transit, each up to $340.
• Tuition reimbursement of 75% of eligible course costs, up to $5,250 per year, after one year of service.
• $110 per month Lifestyle Spending Account for eligible fitness-related expenses.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)