Office Coordinator-Part time

Job Summary

We are seeking a dynamic and highly organized Part-Time Office Coordinator to join our team! This energetic role is perfect for someone who thrives in a fast-paced environment, excels at multitasking, and has a passion for maintaining smooth office operations. As an Office Coordinator, you will be the backbone of our administrative functions, ensuring that daily activities run seamlessly while supporting team members and managing essential office tasks. Your proactive approach and excellent communication skills will help foster an efficient, welcoming workspace that promotes productivity and collaboration.

Responsibilities

• Manage daily schedule coordination, including calendar management and appointment setting to ensure optimal time utilization.

• handling phone inquiries with professional etiquette, and directing calls appropriately.

• Organize and maintain filing systems, both physical and digital, ensuring confidential information is handled with discretion.

• Collaborate with human resources on onboarding new staff, and training sessions.

Skills

• Proven experience in office administration or management with strong clerical skills.

• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.

• Strong communication skills—both verbal and written—with professional phone etiquette.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

• Ability to handle confidential information discreetly while maintaining a high level of professionalism.

• Supervising experience or team management skills are a plus for supporting collaborative efforts.

• Knowledge of human resources processes including onboarding, training & development initiatives.

• Demonstrated ability to manage multiple projects simultaneously while maintaining attention to detail.

Must be Spanish speaking

This part-time Office Coordinator position offers an exciting opportunity to be an integral part of a vibrant organization dedicated to operational excellence! If you’re motivated by organization, thrive on teamwork, and are eager to make a positive impact in an energetic environment—this role is perfect for you!