Office Coordinator

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Time Type:

Full time

Remote Type:

Job Family Group:

Administration

Job Description Summary

Position Summary:

The office coordinator is responsible for coordinating various office/facility tasks and functions to always ensure the efficient and smooth operations of the office. Tasks include, but are not limited to, front desk management, provision of administrative duties, liaison with property management services, monitoring of office supplies and equipment and coordination of travel arrangements.

Schedule:

• Monday - Friday, 8 am start

Compensation

• $23.00/hr - $28.43/hr

Benefits

• Medical (HMO & PPO), Dental, Vision (PPO)401(k) matching.

• Annual PTO Accrual and holidays

• Rollover Flexible Spending Accounts (FSAs)

• Free Life and AD&D Insurance Employee Assistance Program

Job Responsibilities

• Monitor the use of all office & facility supplies and maintain inventory.
• Welcome visitors to the office and assist as necessary
• Manage incoming and outgoing mail, packages, and deliveries
• Coordinate various OHS activities as necessary
• Manage correspondence with service vendors
• Provide administrative support
• Organize and schedule office events
• Plan and execute corporate events
• Coordinate domestic and international travel, including flights and hotel arrangements.
• Schedule the use of the Alchemy facility and ensure it always maintained in a clean and organized manner.
• Coordinate scheduling and maintenance of all meeting rooms and equipment Liaise with Breakthru Group Facilities Management team
• Liaise with local property management for the efficient delivery of building/facility services
• Ensure the office facility is maintained in a clean and organized manner to promote an efficient working environment
• Other duties, as assigned by the jobholder's supervisor, may also be required.

Minimum Qualifications

• Bachelor's degree in related field and/or equivalent training and work experience
• Minimum of 1 year of experience in an administrative role
• Basic PC skills using MS Office and other various computer programs including presentation software
• Must be a results-oriented professional with verbal/written communication skills using diplomacy and discretion as well as customer service skills
• Ability to multi-task, work independently and/or within a team, pay attention to detail and meet deadlines
• Analytic and Reporting skills
• Utilize sound judgement and problem-solving skills
• Ability to work in fast-paced, high-volume, team environment

Physical Requirements

• While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone

Competencies

• Accountable for meeting own targets, work is reviewed periodically.
• Problems encountered will be defined, repetitive, and routine with a solution readily available.

This job description is only a summary of the typical functions of this position, not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. Responsibilities, tasks, and duties of individual jobholders may vary from the above description.

Compensation

• $23.00/hr - $28.43/hr

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Breakthru Beverage Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information and other legally protected characteristics. The EEO is the Law poster is available here. If you need a reasonable accommodation because of a disability for any part of the employment process, please call (708) 298-3536 and let us know the nature of your request and your contact information.