OFFICE COORDINATOR (SECRETARY)

OFFICE COORDINATOR (SECRETARY)

Salary

$24.85 - $33.96 Hourly

Location

City of Long Beach, CA

Job Type

Unclassified - Full-Time, Permanent

Job Number

CD26-042

Department

Community Development - (UC)

Division

CD-PLNG-BUREAU MGR

Opening Date

11/04/2026

Closing Date

11/18/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

DESCRIPTION

The Community Development Department has an immediate opening for a full-time unclassified Secretary (Office Coordinator). The position will support the Planning Bureau and will report directly to the Bureau Manager. The Community Development Department has approximately 200 employees and includes the Administrative & Financial Services, Building & Safety, Code Enforcement, Housing & Neighborhood Services, and Planning Bureaus. The Department's goal is to build a dynamic, safe, and sustainable city that honors its past and embraces the future.

EXAMPLES OF DUTIES

This position will:

• Provide clerical support to the Planning Bureau and directly supports the Planning Manager with a high volume of scheduling requests
• May serve as clerical support to the Planning Commission, including setting up meetings, and running public comment during the Planning Commission meetings (which take place twice per month on Thursday evenings)
• Schedules and coordinates Planning Commission meetings
• Prepare public notices, agendas, meeting packets and communications to the Planning Commission in collaboration with the City Clerk's office and planning staff
• Provide administrative support, review and coordination of staff reports and Council letters in alignment with the City's Style Guide
• Proofread staff reports, letters, formal memos and other correspondence
• Guide and collaborate with other support clerical staff (Clerk Typist III, II, I); including to ensure successful public hearings for other hearing bodies supported by the Bureau (i.e. City Council, Cultural Heritage Commission, Zoning Administrator)
• Coordinate procedures with other clerical support in the Community Development Department
• Schedule meetings, appointments and other various assignments related to the Planning function
• Serve as a back-up for the Executive Assistant in the Director's office
• Provides customer service over the phone and via computer
• Draft spending memos for food orders, outreach events, travel and conferences
• Provide support for large public and community meetings, including preparation of materials, setting up displays and assisting with logistics
• Prepare conference rooms for Bureau Manager and staff meetings
• Work with the Department's Communications Team to post notices online and update website content for the Planning Bureau
• Support onboarding of new Planning Bureau employees and offboarding of exiting employees
• Process Technology Service Requests
• Support management of Planning Bureau's files and records
• Oversees Public Records Act requests
• Order office supplies, collects and distributes mail, processes invoices
• Perform other duties as assigned

REQUIREMENTS TO FILE

MINIMUM QUALIFICATIONS

• Education equivalent to graduation from high school.
• Five (5) years full-time equivalent progressively responsible secretarial/clerical experience.
• A valid driver's license, or the ability to arrange necessary and timely transportation for field travel.

DESIRABLE QUALIFICATIONS

• Experience working for a public sector agency

• Licensed as a Notary public or ability to obtain a notary public license

• Experience in scheduling meetings, appointments, and coordinating logistics for events and public hearings

• Experience in supervising clerical staff or working in a team environment to ensure successful execution of public hearings and meetings

THE IDEAL CANDIDATE

Communication & Interpersonal Skills

• Ability to courteously interact with the public in person, on the telephone, or via email.
• Excellent written, proofreading, and oral communication skills.
• Ability to maintain a positive work/office environment and maintain effective working relationships at all levels of the organization.
• Ability to handle confidential matters.

Organization & Time Management

• Ability to prioritize and handle a variety of tasks and assignments with different deadlines, ensuring timely completion.
• Strong ability to provide a high level of scheduling and calendaring support
• Ability to consistently produce a professional product on time while managing multiple priorities.
• Ability to work effectively in a fast-paced environment.
• Advanced clerical and organizational skills with strong attention to detail.

Technical Proficiency & Learning

• Proficient in the use of technology, including Microsoft 365 applications, Adobe Acrobat Pro, and online meeting applications.
• Ability to learn new software programs.
• Ability to learn and apply relevant local, state, and federal laws.

Professional Judgment & Autonomy

• Ability to work independently and exercise sound judgment in carrying out responsibilities.

SELECTION PROCEDURE

This recruitment will close at 11:59 PM PST, on Wednesday, November 18, 2026. To be considered, applicants must submit a resume and cover letter in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please call (562) 570-7008.

The City of Long Beach is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other characteristics protected by applicable federal, state, or local law. We value diversity in our workforce and are committed to creating a workplace where every employee is respected and included. We strive to reflect the diversity of our community at all levels of the organization, promote fair and equitable employment practices, advance equity, and inclusion through our work with staff and community partners, and promote transparency by publishing workforce demographic information, including diversity and pay data by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act.

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting the Applicant Appeal Process (longbeach.gov).

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7008.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:

• Medical and Dental Insurance
• Life Insurance
• Retirement Plan (P.E.R.S.)
• Paid Vacation, Personal Holidays and Sick Leave
• Deferred Compensation
• Credit Union Membership
• Free Bus Transportation (Long Beach Transit)
• Flexible Spending Accounts
• Free Employee Parking
• Paid Parental Leave*
• Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

01

INSTRUCTIONS: The purpose of these supplemental questions is to derive more specific information about the qualifications of applicants for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Do you understand these instructions?

• Yes
• No

02

MINIMUM REQUIREMENTS: Please select the highest level of education you have completed:

• High School Diploma, GED, or equivalent experience
• Associates Degree
• Bachelors Degree
• Masters Degree
• I do not possess at least a High School Diploma, GED, or equivalent experience

03

Do you possess at least five (5) years of full time equivalent progressively responsible secretarial/clerical experience?

• Yes
• No

04

Do you have a valid driver's license, or the ability to arrange necessary and timely transportation for field travel?

• Yes
• No

05

DESIRABLE QUALIFICATIONS Do you have experience working in the public sector?

• Yes
• No

06

Proficiency in the use of Microsoft Outlook is desirable for this position. Indicate your proficiency with the computer application listed below.

• A. None/Basic - no experience with some training, but observed others using this computer application
• B. Intermediate - some training and experience and could complete projects with supervision or additional training of this computer application
• C. Advanced - sufficient training and experience with this computer application and could complete assignments without training or supervision and could train others

07

Proficiency in the use of Microsoft Word is desirable for this position. Indicate your proficiency with the computer application listed below.

• A. None/Basic - no experience with some training but observed others using this computer application.
• B. Intermediate - some training and experience and could complete projects with supervision or additional training of this computer application.
• C. Advanced - sufficient training and experience with this computer application and could complete assignments without training or supervision and could train others.

08

Proficiency in the use of Microsoft Excel is desirable for this position. Indicate your proficiency with the computer application listed below.

• A. None/Basic - no experience with some training, but observed others using this computer application
• B. Intermediate - some training and experience and could complete projects with supervision or additional training of this computer application
• C. Advanced - sufficient training and experience with this computer application and could complete assignments without training or supervision and could train others

09

Applicants who do not meet the minimum requirements to file, including submission of all required attachments, will not be considered. The application process for this position requires that you attach: (1) a cover letter and (2) a resume. Did you attach all of the documents?

• Yes
• No

10

REQUIRED ATTACHMENTS NOTICE: I understand that required documents, such as resumes, cover letters, degrees, transcripts, certificates, or licenses, must be uploaded to my online application in PDF format at the time of filing. I also understand that any proofs submitted must contain either my name or other identifying characteristic on the form, that proof of education for academic degrees must indicate degree conferral, and that proof of education for degrees or units outside the United States must include proof of educational equivalency.

• Yes
• No

11

CERTIFICATION STATEMENT: I hereby certify that all information provided in my online application, including the Supplemental Questionnaire, is true and complete to the best of my knowledge. I acknowledge that the department may contact my current and past employers or educators to verify the information that I have provided in my application. I understand that any falsification or omission of material facts disqualifies me from further consideration for this recruitment. To certify the above statement, please type your full name below.

Required Question

Employer City of Long Beach

Department Community Development - (UC) Address 411 W. Ocean Blvd., 3rd Fl

Long Beach, California, 90802

Phone (562) 570-5290

Website https://www.governmentjobs.com/careers/longbeach