Office Data Coordinator

Job Description

Niagara Machine, Inc. is seeking a detail-oriented and organized Office Data Coordinator to support daily administrative operations, maintain accurate company records, and coordinate the collection, entry, and processing of business data. The successful candidate will help ensure that office information is properly documented, records remain up to date, and departments have access to reliable information for efficient decision-making.

The ideal candidate has strong organizational skills, proficiency with Microsoft Office applications, and the ability to handle confidential information while managing multiple administrative tasks.

Key Responsibilities

Enter, update, verify, and maintain accurate information in company databases and internal systems.

Organize digital and physical records, files, invoices, forms, and other business documents.

Review data for accuracy, completeness, inconsistencies, and duplication.

Prepare spreadsheets, reports, summaries, and administrative documents for management.

Coordinate the collection and distribution of information between departments.

Maintain filing systems and ensure important records are easily accessible.

Assist with tracking purchase orders, inventory records, customer information, and operational documentation as assigned.

Respond to routine internal data and documentation requests.

Monitor pending records and follow up with relevant departments to obtain missing information.

Support general office administration, scheduling, correspondence, and document preparation.

Protect confidential company information and follow established data-handling procedures.

Identify opportunities to improve data entry processes, recordkeeping, and administrative efficiency.

Qualifications

High school diploma or equivalent required.

Additional education or training in business administration, office management, information management, or a related field is an advantage.

Previous experience in data entry, office administration, records management, or coordination is preferred.

Strong written and verbal communication skills.

Excellent attention to detail and organizational abilities.

Ability to prioritize tasks, meet deadlines, and work independently.

Professional attitude and the ability to collaborate with different departments.

Requirements

Proficiency in Microsoft Excel, Word, Outlook, and other standard office applications.

Accurate typing, data entry, and document management skills.

Ability to maintain organized records and handle multiple assignments.

Basic knowledge of spreadsheets, databases, and electronic filing systems.

Strong problem-solving and information-verification skills.

Ability to handle sensitive business information with discretion.

Dependable, punctual, and committed to maintaining high standards of accuracy.

Ability to work on-site and fulfill the normal duties of an office-based position.

Employee Benefits

Competitive annual salary based on qualifications and experience.

Medical, dental, and vision insurance, subject to the company's benefits plan.

Paid time off and company holidays, in accordance with company policy.

Retirement savings plan, if offered by the company.

Opportunities for professional development and skills training.

Supportive and collaborative work environment.

Opportunities for career advancement within administrative and operational functions.

Stable, full-time employment opportunity.