Benefits:- 401(k)
- 401(k) matching
- Competitive salary
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
- Wellness resources
Office Management/Staff Officer (NCE)
Contract Services Overall Assignment Description: This position requires one FTE to provide communications, visualization and administrative support to the Contract Services process focused on assisting Contract Officers in the preparation of contract documentation in support of customer requirements and supporting executive leadership with correspondence preparation and other administrative support. The Contractor will focus on maintaining complete accountability of tasking orders from NGA leadership and other corporate offices and ensuring the appropriate delegation of tasks within OCS to include tracking and submission of completion orders. OCS manages the Contract Services effort within NGA; the Contractor will provide the necessary administrative functions to receive, assign and/or delegate Contract Service documentation and subsequently ensure all documents are completed, filed and stored. The Contractor shall provide support across the broad spectrum of OCS activities to include but not limited to an as-needed basis managing leadership schedules, corporate documentation creation, and other ad-hoc requirements and deliverables.
Duties may include:
· Support preparing Contracts Services documentation in coordination with the Contracting Officer.
· Ensure all documentation is appropriately archived.
· Manage all tasking coordination to include receiving and electronically filing taskings received from N-CERTS or other methods, properly tasking the requirements to the appropriate OCS organizations as per the OCS leadership guidance, tracking tasking responses from the OCS POC(s) which will include a weekly report on tasker status, providing the tasking response to the identified Office of Primary Responsibility (OPR), appropriately closing the tasking as per guidance, and electronically filing the response.
· Assist the OCS Business Executive (BX) and D/BX in managing the OCS command presentation to include its currency in response to mission statement, personnel assigned, contractual status metrics and other input as designated by OCS leadership.
· As directed, assist the OCS leadership to develop and present briefings to various components based on general guidance provided.
· Assist the D/BX to establish and maintain a records management system IAW established DoD and NGA regulations and guidance.
· Manage the weekly compilation of Weekly Activity Reports from the various OCS components to include editing and archival filing.
· Support the recurrent OCS Senior Leadership Group meeting by soliciting, collecting, and compiling input from OCS divisions and other entities as directed.
· Serve as the POC for managing key leadership meetings to include identifying potential venues and soliciting potential topics.
Skills and Experience:
· Ability to react to changing requirements in a fast-paced Environment
· Demonstrated ability to identify procedural shortfalls and develop potential process improvements
· Familiarity with digital information storage and retrieval
· Strong prowess with both verbal and written communication
· Identify and collect information requirements
· Conduct research and information gathering on myriad topics
· Building professional networking with office-level and other subject matter experts across organizations
· Organize and synthesize data and information gathering
· Effective in decision-making and communication
Required:
· Ability to work with little to no supervision, but report to the Government Lead on challenges faced that may affect the product to the customers.
· Strong interpersonal skills.
· Familiarization with the Correspondence Manual that implements uniformed standards of preparing correspondences (i.e., Memorandums, Information Papers, etc.). Proficient on how to write, edit, review for proper grammar and style.
· Expertise in MS Office, PowerPoint and EXCEL.
· Experience of up to 7 - 10 years or equivalent within Office Management, Staff Officer Support field.
· General knowledge of NGA, its mission/functions and primary offices.
Desired:
· Experience of 2 - 3 years in a Contracts Services Office
· Experience with the Defense Travel System.