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Office Administration Jobs in Tampa, FL

Office Manager and Bookkeeper

Pacscon Geoenvironmental Inc
  • Tampa, FL
  • Full-time
4 days ago

Job Description

Benefits:
  • Free uniforms
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Profit sharing
  • Training & development
  • Vision insurance
  • 401(k)
  • Bonus based on performance
  • Competitive salary
  • Dental insurance
  • Flexible schedule

Benefits/Perks
  • Flexible Scheduling
  • Competitive Compensation
  • Careers Advancement
Job Summary
Tampa, Florida based engineering and environmental firm looking for an Office Manager and Bookkeeper, who will ensure the efficient day-to-day administration of the office while managing core accounting and financial tasks. This role requires a highly organized professional capable of balancing administrative support, human resources coordination, and accurate financial reporting.


Responsibilities 
  • Bookkeeping & Accounting
    • Accounts Payable/Receivable (AP/AR): Process vendor invoices, issue payments, track customer billings, and follow up on overdue accounts.
    • Reconciliation: Perform monthly bank and credit card reconciliations.
    • Payroll Support: Assist with or manage semi-monthly/weekly payroll processing, tracking hours, and commission administration.
    • Financial Reporting: Prepare basic financial statements, cash flow reports, and ledger updates for management.
  •  Office Management & Administration
    • Daily Operations: Oversee front-office operations, manage incoming correspondence, and direct phone inquiries.
    • Inventory & Supplies: Monitor office and kitchen supply inventory; place reorders as needed.
    • Vendor & Facility Coordination: Maintain relationships with building management and office equipment vendors (copiers, internet, etc.).
    • Scheduling & Meetings: Coordinate team calendars, schedule internal meetings, and prepare meeting spaces or agendas.
  •  Human Resources & Onboarding
    • Employee Onboarding: Assist with new hire paperwork, setup, orientation, and policy reviews.
    • Record Maintenance: Keep personnel files and employment records organized and confidential.
Qualifications
  •  Experience: 2–5 years of combined experience in office administration and bookkeeping.
  •  Software Proficiency: Strong proficiency in QuickBooks (Desktop or Online) and Microsoft Office Suite (Excel, Word, Outlook).
  •  Organizational Skills: Exceptional time-management abilities with strict attention to detail and accuracy.
  •  Communication: Excellent verbal and written communication skills for interacting with clients, vendors, and staff.
  •  Education: High school diploma required; associate or bachelor’s degree in business administration, accounting, or a related field is preferred.


Numbers & Facts

LocationTampa, FL
Job TypeFull-time

Skills

  • Accountingunmatched
  • Accounts Payableunmatched
  • Accounts Receivableunmatched
  • Accounts Receivable Processingunmatched
  • Administrative Managementunmatched
  • Administrative Skillsunmatched
  • Billingunmatched
  • Bookkeepingunmatched
  • Business Administrationunmatched
  • Calendar Managementunmatched
  • Cash Flowunmatched
  • Communication Skillsunmatched
  • Copying Machinesunmatched
  • Credit Cardsunmatched
  • Customer Relationsunmatched
  • Dental Insuranceunmatched
  • Desktop PCunmatched
  • Detail Orientedunmatched
  • Employee Orientationunmatched
  • Environmental Engineeringunmatched
  • Facilities Managementunmatched
  • Financial Reportingunmatched
  • Financial Statementsunmatched
  • Health Insuranceunmatched
  • High School Diplomaunmatched
  • Human Resourcesunmatched
  • Intuit Quickbooksunmatched
  • Mail Processingunmatched
  • Microsoft Excelunmatched
  • Microsoft Officeunmatched
  • Microsoft Outlookunmatched
  • Microsoft Wordunmatched
  • Office Equipmentunmatched
  • Office Managementunmatched
  • Onboardingunmatched
  • Operationsunmatched
  • Organizational Skillsunmatched
  • Past Due Accountsunmatched
  • Payroll Administrationunmatched
  • Presentation/Verbal Skillsunmatched
  • Property Maintenanceunmatched
  • Property Managementunmatched
  • Reconciliationunmatched
  • Record Keepingunmatched
  • Time Managementunmatched
  • Track Customer Issuesunmatched
  • Training/Teachingunmatched
  • Vision Planunmatched
  • Writing Skillsunmatched

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