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Office Manager and Executive Assistant to the Dean

Howard Community College

Baltimore, MD

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JOB DETAILS
SALARY
$52,440–$71,640 Per Year
SKILLS
Administrative Skills, Advertising Scheduling, Budget Management, Budgeting, Calculators, Calendar Management, Communication Skills, Copying Machines, Customer Service Management, Diversity, Document Scanners, Event Management, Executive Assistant Skills , Fax Machines, Grant Administration/Management, Interpersonal Skills, Leadership, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft Word, Newsletter, Office Management, PC (Personal Computer) Systems, Presentation/Verbal Skills, Printers, Problem Solving Skills, Process Management, Project/Program Management, Purchasing/Procurement, Reporting Skills, Team Player, Telephone Skills, Time Management, Training/Teaching, Typing, University/School Policies, Voice Mail, Writing Skills
LOCATION
Baltimore, MD
POSTED
Today

Position Details

Position Information
About Us
Howard Community College (HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020.

Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!

Position Title
OfficeManager and Executive Assistant to the Dean

FLSA
Exempt

FT/PT
Full Time

Hours Per Week
37.5

Work Schedule
M-F 8:30-5

Grade
12

Compensation Range
$52,440-71,640

Summary
Responsible for supervising full-time and part-time divisional support specialists and providing administrative support to all full-time and part-time faculty and divisional leadership. Serves as the executive administrative assistant to the Dean, providing calendar management, budget management, and event and project management support. Also, serves as a liaison between the divisions, Teaching and Learning Services, and the campus community, including employees and students, to support divisional workflow and information tracking management. Manages and implements current processes while evaluating and collaborating with divisional leads on new procedures and objectives.

Essential Role Responsibilities

Workflow and Information Tracking Management
  • Initiates Team Dynamix processes for Division
  • Collaborates with the Teaching and Learning Services areas, Teaching and Learning Operations (TLO), AVPTL Program Manager, and AVPTL Executive Assistant, facilitating communication regarding updates to/changes surrounding scheduling, ad astra, and faculty staffing/additional assignment/contract processes.
  • Collaborates with the Academic Programs Support Manager to facilitate communication for divisional events regarding request for participation of the office of the AVPTL, PEVP and OFTP.
  • In collaboration with division leadership, develops, maintains/updates, and communicates divisional standard organizational processes.
  • In collaboration with Dean and TLO, send out needed office communication to the division faculty at key points in semester.
  • Facilitates T&L office move processes with AVPTL Program Manager and other stakeholders.
  • Generate reports for department heads/deans from Colleague (ex: faculty workload, schedule, placements) or other.
  • Oversee and maintain division specific spaces and/or classrooms/labs utilized by faculty and staff.

Works with facilities/IT on needed building related issues
  • In collaboration with Division Leadership, coordinate division-specific in-person and virtual event planning.
  • Oversees the workflow and processing of interdepartmental college forms, requests, and inquiries.
  • Oversees the processing of course/section petitions and waivers in Colleague.
  • Cross trains and performs tasks, as needed.


Dean Support
  • Coordinates logistics for internal and external meetings including sending calendar invitations and scheduling rooms/locations.
  • Prepares meeting materials such as agendas, organizes and distributes agendas, takes/edits notes/minutes, and briefings; supports scheduling for the Deans' meetings, and divisional events and trips.
  • Manages, collects, and organizes documents requiring Dean's approval (e.g., Promotion, Sabbaticals, MAPs), including managing the dean's electronic signature as needed. Follows up on deadlines and needed approvals.
  • Support the monthly creation and distribution of division newsletter by collecting information, sending out notices, etc.


Budget Management
  • Support budget development cycle.
  • Monitoring and tracking budgets.
  • Support grant management as needed.
  • Managing approvals, reimbursements, POs, etc. within division and supporting departments.
  • Managing closeout processes.
  • Communicating about budget processes and issues.
  • Oversee and approve division purchasing in collaboration with division leadership, and as needed, departmental purchasing.
  • Submits/facilitates reimbursements for Dean

Minimum Education Required
Bachelor's degree

Experience Required
  • Bachelor degree and 3 years of experience providing administrative, and fiscal support; or an equivalent combination of education and related experience.
  • Experience in management and supervision required.
  • Ellucian Colleague and Ad Astra experience preferred.
  • Knowledgeable in all aspects of college policy, including expertise of curricula, courses, and sequencing.
  • Experience in Office 365 applications (Word, Excel, Outlook, Teams, OneDrive, etc.).
  • Experience in Adobe Acrobat Pro.
  • Possesses internet and digital literacy skills, including webpage applications and maintenance.
  • Ability to operate a personal computer, electronic mail, multiline telephone system including voicemail, copier, fax machine, calculator, printers and scanner.
Miscellaneous
  • Ability to maintain strict confidentiality and handle sensitive information with discretion.
  • Excellent writing skills: the ability to draft and edit high-quality written materials and correspondence.
  • Exceptional verbal communication skills: the ability to exercise high diplomacy, collaboration, and problem solving.
  • Outstanding interpersonal skills: the ability to interact with diverse internal and external constituents diplomatically; ability to collaborate effectively
  • Perform other duties as assigned.



Minimum and Preferred Qualifications

Physical Demand Summary
Busy office environment.
Prolonged sitting, typing, and focus on a computer monitor.
Ongoing distractions with the constant traffic of people, phone calls, and inquiries.

Supervisory Position?
Yes

Division
Teaching & Learning Services

Department
Liberal Studies

Posting Detail Information
Posting Number
B629P

Number of Vacancies
1

Best Consideration Date
04/08/2026

Job Open Date
03/25/2026

Job Close Date

Continuous Recruitment?
No

Job Category
Staff

Benefits Summary
Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP, a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP.

Applicant Instructions

*Pre-employment criminal background investigation is a condition of employment.

HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits.

Please complete the entire HCC Employment Application (Candidates will be evaluated on completing the college's application in full).

Quick Link for Internal Postings


EEO Statement
Howard Community College (HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status.
HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.

About the Company

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Howard Community College

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