Parker Corporate Services is hiring for an Office Manager/AP Specialist to join our team!
Starting wage $23 - $25 dependent on experience.
Job Summary:
Responsible for the organization and co-ordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency. Also responsible for completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices. Will need to provide exceptional customer service and maintain a positive attitude representing the company as the first point of contact.
Essential Functions:
Office Manager job duties:
- Maintaining company business licenses and postings.
- Completing annual property tax filing.
- Managing gas pins, vehicle assignments, cell phones, and company keys.
- Preparing phone and gas related invoices for entry into accounts payable system.
- Preparing weekly and monthly hour and finance related reports.
- Assisting with other accounting projects as needed.
- Answering phones and providing information; routing callers to appropriate individual.
- Opening and closing office, i.e. unlocking doors, setting thermoset, etc.
- Processing mail, deliveries, and managing postage.
- Maintaining kitchen and lobby area.
- Maintaining accurate filing system and general office and storage organization.
- Maintaining office equipment, ordering office supplies and uniforms.
- Running errands and assisting with other administrative projects as needed.
- Provide support to Operations as needed.
Accounts Payable (AP) job duties:
- Accurately prepare and process accounts payable invoices. Ensure that approvals are obtained for expenditures from appropriate parties prior to making payment.
- Complete vendor account credit applications.
- Work with vendors to resolve disputes and ensure that services are not interrupted.
- Maintain vendor contract files (hard copies and electronic files).
- Process payments; including check runs, ACH’s and online payments.
- Monitor, pay, and balance company credit cards.
- Maintain written procedures for AP procedures and processes.
- Reconcile AP accounts ensuring compliance with appropriate GAAP standards and regulatory requirements.
- Explain AP procedures and processes to new and existing employees.
- Enter coding corrections and maintain proper backup.
- Responsible for compiling necessary documentation for AP entries during audits.
- Process and distribute 1099’s and 1096’s following calendar year end.
- Maintain W-9’s for all vendors. Maintain certificates of insurance for subcontractors.
- Maintain current resale certificate.
- Other duties as needed.
Minimum Qualifications:
At least 1 year experience in administrative field. At least 1 year experience in customer service. Outlook, Excel and business writing proficiency.
Education:
HS Diploma/GED Equivalency required. Additional education preferred.
Certificates, Licenses, Registrations:
None.
Special Training/Skills:
To perform this job successfully, an individual should have knowledge in the following areas:
- Proficient with emails, spreadsheets, and word processing programs.
- Ability to read, analyze, and interpret general business reports.
- Ability to write reports, business correspondence, and procedures.
- Ability to effectively present information and respond to questions from groups of managers and employees.
- Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
- Self-motivated and able to identify problems or things that don't make sense and provide solutions.
As an Equal Opportunity Employer, we are committed to attracting and maintaining talent that represents a diverse and inclusive workforce without discrimination. All applicants will be considered for employment without attention to race, color, sex, gender, gender identity, sexual orientation, age, national origin, disability, or veteran status. Women, minorities and veterans are encouraged to apply.
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