About DigiStor
DigiStor develops secure data-at-rest storage solutions for enterprise, edge and sensitive computing environments. Our engineering teams bring together SSD technology, firmware and security to deliver storage that customers can depend on.
About the role
We are seeking a dependable, organized and hands-on Office Manager to support the day-to-day operations of DigiStor's office. This person will help ensure the location runs smoothly, maintain an organized and professional working environment, coordinate the facility and supplies, and provide administrative and accounts payable support.
The role is well suited to someone who enjoys taking ownership of a variety of responsibilities, can work independently, and is comfortable balancing office administration, vendor coordination, and basic financial processes.
This is an in-office role based in Austin, TX, with regular access required to the office. The position may involve occasional local errands, deliveries, and coordination with vendors and service providers.
Key responsibilities
- Manage daily office operations, including organization, cleanliness, supplies, equipment, mail, deliveries and general workplace needs.
- Provide general administrative support to leadership and employees, including scheduling, meeting coordination, document preparation, and other operational tasks.
- Maintain organized records of invoices, receipts, vendor information, purchase orders, and other financial documentation.
- Reconcile invoices against purchase orders, receipts or approved expenses and follow up with vendors and internal team members to resolve discrepancies.
- Assist with expense reporting, credit card reconciliation, and basic bookkeeping or administrative finance tasks.
- Serve as the primary point of contact for office-related vendors, building management, service providers, and deliveries.
- Provide accounts payable support, including receiving and reviewing vendor invoices, coding expenses, obtaining approvals, entering invoices into the accounting system, and tracking payment status.
- Coordinate office-related onboarding logistics for new employees, including workspace setup, supplies, access coordination, and equipment requests.
- Monitor and order office, kitchen, shipping and general supplies.
- Identify opportunities to improve office processes, manage costs, and make day-to-day operations more efficient.
Required experience and capabilities
- Previous experience in office management, office administration, facilities coordination, or a similar operational support role.
- Strong organizational skills and the ability to manage multiple priorities in a small, fast-moving business environment.
- Experience processing accounts payable, reviewing invoices, tracking expenses, and maintaining accurate financial records.
- Comfort using accounting, expense management and productivity software, including Microsoft Office. Experience with QuickBooks or similar accounting platforms is a plus.
- Strong communication and interpersonal skills, with the ability to work effectively with employees, leadership, vendors, and external service providers.
- A proactive, hands-on approach to problem-solving, with the ability to anticipate needs and take ownership of routine operational responsibilities.
- High attention to detail, discretion when handling financial information, and a commitment to maintaining accurate records.
- Ability to work independently, exercise good judgment and adapt as business needs change.
Additional experience we value
- Experience supporting a technology, engineering, manufacturing, or hardware-focused company.
- Experience coordinating facilities, maintenance, building access, office moves or vendor contracts.
- Experience with NetSuite, Ramp, or similar accounting and expense management tools.
- Experience supporting employee onboarding, travel arrangements, events or general HR administration.
What success looks like
The office is organized, supplied, and operating efficiently. Employees have the resources and support they need and vendors and facilities issues are handled promptly. Invoices are processed on time, expenses are properly documented, and leadership has confidence that day-to-day administrative and financial processes are being managed reliably.
We are currently not accepting unsolicited resumes from recruiters, employment agencies, or staffing firms.
DigiStor is committed to building an inclusive working environment. Employment decisions are based on business needs, role requirements, and individual qualifications.