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Office Manager

PHOENIX FAMILY MEDICAL CARE PLLC
  • Phx, AZ
  • Full-time
1 day ago

Job Description

We are seeking a highly organized and experienced Office Manager to lead the administrative operations of our family medical practice. This role ensures the clinic runs smoothly day-to-day, with a strong focus on staff scheduling, payroll processing, and back-office coordination. The ideal candidate is a proactive problem-solver who thrives in a fast-paced healthcare setting and is committed to delivering exceptional support to both staff and patients.


Key Responsibilities


  • Oversee daily operations to ensure the office runs efficiently and professionally

  • Manage staff schedules, including providers, medical assistants, and front desk personnel

  • Process biweekly payroll accurately and on time, including timekeeping and PTO tracking

  • Maintain appointment calendars and coordinate patient flow to optimize provider productivity

  • Collaborate with HR on hiring, onboarding, and maintaining up-to-date office policies

  • Monitor office equipment and coordinate with IT for maintenance and troubleshooting

  • Ensure compliance with HIPAA, OSHA, and other healthcare regulations

  • Support front desk operations and assist with patient service issues as needed

Qualifications


  • High school diploma or GED required; associate’s or bachelor’s degree preferred

  • Minimum 5 years of experience in medical office management 

  • Proven experience with payroll systems and back-office operations

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software

  • Familiarity with Electronic Health Records (EHR) systems

  • Excellent communication, leadership, and organizational skills

  • Strong attention to detail and ability to manage multiple priorities


Numbers & Facts

LocationPhx, AZ
Job TypeFull-time

Skills

  • Calendar Managementunmatched
  • Communication Skillsunmatched
  • Detail Orientedunmatched
  • HIPAA (Health Insurance Portability and Accountability Act)unmatched
  • Healthcareunmatched
  • Healthcare Providersunmatched
  • High School Diplomaunmatched
  • Identify Issuesunmatched
  • Leadershipunmatched
  • Maintain Complianceunmatched
  • Medical Assistanceunmatched
  • Medical Officeunmatched
  • Medical Record Systemunmatched
  • Microsoft Excelunmatched
  • Microsoft Officeunmatched
  • Microsoft Outlookunmatched
  • Microsoft Wordunmatched
  • Multitaskingunmatched
  • OSHAunmatched
  • Office Equipmentunmatched
  • Office Managementunmatched
  • Onboardingunmatched
  • Operational Supportunmatched
  • Operationsunmatched
  • Organizational Skillsunmatched
  • Patient Careunmatched
  • Payroll Administrationunmatched
  • Payroll Software/Servicesunmatched
  • People Managementunmatched
  • Problem Solving Skillsunmatched
  • Regulationsunmatched
  • Schedule Developmentunmatched
  • Time Managementunmatched

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