We are seeking a highly organized and experienced Office Manager to lead the administrative operations of our family medical practice. This role ensures the clinic runs smoothly day-to-day, with a strong focus on staff scheduling, payroll processing, and back-office coordination. The ideal candidate is a proactive problem-solver who thrives in a fast-paced healthcare setting and is committed to delivering exceptional support to both staff and patients.
Key Responsibilities
Oversee daily operations to ensure the office runs efficiently and professionally
Manage staff schedules, including providers, medical assistants, and front desk personnel
Process biweekly payroll accurately and on time, including timekeeping and PTO tracking
Maintain appointment calendars and coordinate patient flow to optimize provider productivity
Collaborate with HR on hiring, onboarding, and maintaining up-to-date office policies
Monitor office equipment and coordinate with IT for maintenance and troubleshooting
Ensure compliance with HIPAA, OSHA, and other healthcare regulations
Support front desk operations and assist with patient service issues as needed
Qualifications
High school diploma or GED required; associate’s or bachelor’s degree preferred
Minimum 5 years of experience in medical office management
Proven experience with payroll systems and back-office operations
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software
Familiarity with Electronic Health Records (EHR) systems
Excellent communication, leadership, and organizational skills
Strong attention to detail and ability to manage multiple priorities
Numbers & Facts
Location
Phx, AZ
Job Type
Full-time
Skills
Calendar Managementunmatched
Communication Skillsunmatched
Detail Orientedunmatched
HIPAA (Health Insurance Portability and Accountability Act)unmatched
Healthcareunmatched
Healthcare Providersunmatched
High School Diplomaunmatched
Identify Issuesunmatched
Leadershipunmatched
Maintain Complianceunmatched
Medical Assistanceunmatched
Medical Officeunmatched
Medical Record Systemunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multitaskingunmatched
OSHAunmatched
Office Equipmentunmatched
Office Managementunmatched
Onboardingunmatched
Operational Supportunmatched
Operationsunmatched
Organizational Skillsunmatched
Patient Careunmatched
Payroll Administrationunmatched
Payroll Software/Servicesunmatched
People Managementunmatched
Problem Solving Skillsunmatched
Regulationsunmatched
Schedule Developmentunmatched
Time Managementunmatched
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