Office Manager

About Us:

C&T Design and Equipment Co., Inc. is a full concept food service design and equipment supply company that provides services from conception to completion, including consulting, design, development, engineering, project management, and installation. With offices across the US, we are large, privately-owned commercial food service equipment dealer with over 150 employees. We are seeking a part-time Office Manager to support our Tonawanda, New York branch as part of our internal growth strategy. The person who fills this position will need to be in-office in Tonawanda, with minimal travel to surrounding jobsites.

Role Overview:

The Office Manager will provide crucial administrative, financial, and logistical support that is essential for maintaining a professional and productive work environment. This role requires a proactive approach to managing office operations, exceptional attention to detail, strong organizational skills, and a commitment to maintaining a clean and stocked workplace. 

Key Responsibilities & Impact:

✔    Financial & Administrative Support: Manage core financial documentation by accurately preparing and processing expense reports. This role is responsible for generating and distributing customer invoices and bills. The Office Manager will also assist management with compiling necessary documentation and notes for bidding proposals and project review.

✔    Communication & Documentation: Serve as the primary point of contact for external communications by professionally answering and directing phone calls. The role requires excellent listening and writing skills to take accurate and concise meeting notes during project and review discussions.

✔    Office Stocking & Maintenance: Maintain the office’s smooth operation by managing and stocking all necessary supplies, drinks, and snacks. This responsibility includes proactively monitoring inventory and placing orders. The Office Manager will also perform essential light housekeeping clean up of common areas to ensure a consistently tidy and professional atmosphere.

Education & Experience:

  Education: Some college preferred, high school diploma required

  Experience: Minimum of 1–2 years in a clerical, administrative, sales, and/or construction management role is preferred. 

Skills:

✔    Ability to handle fundamental financial duties, including processing expense reports and issuing customer invoices.

✔    Exceptional organizational skills and strong attention to detail for managing documentation, filing, and inventory.

✔    A self-starter who can effectively manage their time and prioritize tasks independently.

✔    Strong written and verbal communication skills, including professional phone etiquette and assisting with written proposals.

✔    Demonstrated ability to take concise and accurate notes for meetings and project reviews.

✔    Understanding of Microsoft Office Products (Word, PowerPoint, Excel) for document creation, financial tracking, and proposal compilation.

✔    Capable of managing supplies inventory and performing necessary light housekeeping to keep the office tidy.

Why Join Us?

At C&T Design, we believe in fostering a supportive, diverse, and inclusive workplace. As an equal opportunity employer, we value innovation, collaboration, and excellence in everything we do. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status