Office Manager

The Shipyard is a leading, independent marketing and communication agency headquartered in Columbus, OH, and San Diego, CA that brings together talented individuals across the creative, communications, media, and digital landscape. Uniquely designed to Engineer Brand Love through a unifying approach of paid, owned, and earned channels, we work together to grow brands that audiences can't help but love.

Our family of brands, Fahlgren Mortine, TURNER, and TinyWins, spans integrated communications, travel and lifestyle, and digital innovation, giving us the range and depth to deliver for clients locally, regionally, and nationally.

Momentum is nothing without the people driving it. See who we are at https://theshipyard.com/culture before you hit apply!

SUMMARY

The Office Manager is responsible for a variety of duties supporting the Columbus, Dayton, and Cleveland offices. Working primarily at the Columbus office, you will have the ability to work independently on projects and work collaboratively to handle a wide variety of activities and handle confidential matters within the office. This role is ideal for the person who loves to multitask and prefers an ever-changing, challenging, and developing environment.

 This is an in-office position, and the candidate must be based in our Columbus, OH office.

 At The Shipyard, we know that it's your unique talents, backgrounds, and perspectives that make you who you are, just like our team, who come from various career paths and experiences. We believe we can't be truly diverse without bringing your most authentic self to the agency.  

Studies show that people from marginalized communities may not always apply for positions if they don't meet every single requirement in a job posting. At The Shipyard, we encourage you to apply even if you don't meet all the requirements. We believe that your passion for what we stand for — our values and purpose — is just as important as meeting every checkbox. 

WHAT YOU'LL DO

• Main point of contact and liaison between The Shipyard and the office building management for all Ohio office locations (Columbus, Dayton, and Cleveland)
• Coordinate deliveries, catering, and service needs at our Cleveland and Dayton offices, with the occasional need to travel to those offices
• Manage the aesthetics of the offices
• Liaison between vendors (other than IT vendors), including but not limited to building contractors, janitorial services, and construction contractors
• Order supplies for the break room/kitchen and office supplies across Ohio offices
• Support facilities planning for the office
• Support Account Management and Client Engagement teams with room setup, catering, and meeting logistics for client meetings across Ohio offices
• Go-to person for general office needs, ordering supplies, etc. across Ohio offices
• Coordinate office events, including but not limited to event planning and execution (agency all-hands meetings, holiday parties, summer company events, off-site meetings, external/client events) across Ohio offices
• Coordinate weekly office lunches during mandatory in-office days
• Package shipping and receiving
• Other duties, as assigned

WHAT YOU'LL BRING

• 3+ years minimum relevant experience as an Office Manager
• Possess the ability to handle confidential information
• Technology savvy – able to easily learn new applications
• Proficient in all Microsoft Office applications
• Excellent writing and communication skills
• Must be a self-starter and able to work autonomously
• Must be proactive and able to look at the big picture of any situation that should arise
• Advertising agency experience is preferred
• Valid driver’s license (must be comfortable commuting to Dayton and Cleveland offices once a month; mileage will be reimbursed at the Business Mileage Rate set by the IRS)

WHAT YOU'LL GET

• The overall target range of base compensation for this role is $65,000 - $70,000. Compensation offered will be determined by additional factors such as location and experience
• Open PTO
• Paid holidays + holiday closure between Christmas Eve and New Year’s Day
• Company-paid medical, dental, and vision insurance
• Life insurance and disability benefits
• 401k program with employer matching
• 6 weeks paid parental leave
• Employee bonus referrals
• Company-provided snacks and beverages (yes, beer/wine included)
• … and lots more!

Requirements

• Must be authorized to work in the U.S. without the need for visa sponsorship