This is not a traditional administrative role. You will serve as the right hand to a Managing Partner leading a portfolio of companies in restoration, roofing, and real estate finance. As the organization enters a focused rebuild and scale phase, this position will directly influence how quickly and effectively we grow.

Your responsibility is to create clarity, optimize communication and workflows, and drive execution across multiple businesses. You will centralize communication, protect leadership focus, and ensure priorities move from idea to implementation. If you thrive in entrepreneurial environments, bring order to complexity, and take ownership of outcomes, this is a high-impact seat at the table during a pivotal stage of growth.

*Please note this is NOT a remote position or hybrid. This is 100% IN-OFFICE.

What You'll Own

Executive Leverage

• Calendar ownership and schedule optimization
• Inbox triage and communication filtering
• Meeting prep, follow-up, and action tracking

Cross-Company Coordination

• Centralize communication across 3-4 businesses
• Track initiatives and ensure execution
• Create clarity where there is complexity

Reporting & Analytics

• Advanced Excel reporting (formulas, dashboards, tracking)
• PowerPoint deck creation
• KPI reporting and executive summaries

Finance & Contracts

• Support invoicing workflows
• Assist with QuickBooks visibility
• Track vendor, subcontractor, and employment agreements
• Coordinate with CPA and lenders

Legal & Vendor Liaison

• Interface with attorneys, IT vendors, and service providers
• Support contract renewals and compliance tracking

Light Office Leadership (initially)

• Oversee organization systems
• Manage licensing renewals
• Support documentation and SOP creation

Potential bonus capability:

• Light social media execution (not strategy)

Compensation

• Competitive base salary ($58K-$62K) plus a performance-based bonus opportunity (target 15-20% of base), aligned with company performance and execution of key initiatives. Details discussed in interviews.
• Growth opportunity as companies scale
• Long-term role evolution possible (Operations, Finance, or Chief of Staff path)

Who This Person Is

You create order from chaos.

You anticipate needs before they are spoken.

You are:

• Extremely organized and detail-driven
• Highly discreet and trustworthy
• Strong in Excel (advanced functions required - you LOVE a spreadsheet)
• Proficient in AI technology
• Numbers and data bring you joy
• Comfortable juggling multiple priorities
• Calm under pressure
• Systems-minded

5+ years of experience in construction, restoration, property management, trades, facilities management, or service-industry operations experience strongly preferred.

Compensation

• Compensation includes a competitive base salary ($58K-$62K) plus a performance-based bonus opportunity (target 15-20% of base), aligned with company performance and execution of key initiatives. Details discussed in interviews.
• Growth opportunity as companies scale
• Long-term role evolution possible (Operations, Finance, or Chief of Staff path)

Why This Role Matters

This role directly increases executive capacity.

It will shape how the company scales.

You will have visibility into strategy, finance, hiring, and growth--not just logistics.

If you want to be in the room where decisions are made, this is that seat.