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Office Manager & Executive Assistant

Daley and Associates

Boston, MA

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JOB DETAILS
SALARY
$60–$67 Per Hour
SKILLS
Administrative Skills, Audiovisual, Calendar Management, Catering Services, Communication Skills, Conference Management, Consulting, Corporate Policies, Detail Oriented, Documentation, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, Facilities Management, Financial Services, Hedge Funds, Inventory Management, Investment Management, Leadership, Logistics, Mail Processing, Maintain Compliance, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Management, Onboarding, Operations Management, Organizational Skills, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Professional Services, Reconciliation, Reporting Skills, Spanish Language, Supplier Relationship Management (SRM), Time Management, Travel Planning, Vendor/Supplier Relations, Willing to Travel, Writing Skills
LOCATION
Boston, MA
POSTED
Today
Office Manager & Executive Assistant
We are currently seeking candidates for an Office Manager & Executive Assistant opportunity at a highly successful hedge fund located in Boston, MA. The Office Manager & Executive Assistant will manage daily office operations and provide comprehensive executive support to C-suite leaders. Key responsibilities include complex calendar management (via Microsoft Outlook), travel coordination (domestic and international), internal/external correspondence, meeting preparation and coordination, vendor relations, and event planning. The ideal candidate will have 8-12+ years of executive assistant, administrative assistant, and office management experience in investment management, financial services, or professional services. 

This is a 3-6+ month contract-to-hire position, paying between $60-$67/hour (depending on experience). This role supports a hybrid work-model.

Responsibilities:
  • Provide comprehensive administrative and executive support to the CFO and additional C-suite leaders, including managing correspondence, handling confidential information with discretion, preparing reports and presentations, anticipating executive needs, and serving as a liaison between leadership and internal/external stakeholders.
  • Maintain and prioritize executive calendars in Microsoft Outlook, including scheduling meetings and engagements, resolving conflicts, coordinating across time zones, and proactively anticipating scheduling needs to optimize and protect executives' time.
  • Oversee all aspects of domestic and international travel, including flights, ground transportation, accommodations, and itineraries; securing necessary visas and travel documentation; and managing last-minute changes to ensure seamless travel experiences.
  • Manage meeting coordination and logistics, including reserving conference rooms, coordinating attendee calendars, arranging catering, and ensuring AV setup and functionality; prepare agendas, presentations, and supporting materials.
  • Oversee day-to-day office operations, including maintaining office supplies and kitchen inventory, managing facilities and vendor relationships, ensuring a professional and organized work environment, coordinating office-wide communications, and supporting onboarding logistics for new employees.
  • Manage event planning for in-office activities/lunches/events, portfolio meetings, holiday parties, and company outings.
  • Track, prepare, and submit expense reports for executives in a timely and accurate manner, ensuring compliance with company policies and reconciling discrepancies as needed.
  • Prepare, review, and refine presentations, reports, and supporting materials for executive and company use, ensuring accuracy, consistency, and a polished, professional standard across all deliverables.
  • Handle confidential information with discretion and professionalism.
  • Perform additional responsibilities as needed.


Qualifications:
  • Bachelor’s degree (required).
  • 8–12+ years of experience in an executive assistant, administrative assistant, and/or office management role, preferably in investment management, financial services, or professional services environment.
  • Proven ability to support C-suite or senior leadership with a high degree of professionalism, discretion, and confidentiality.
  • Strong organizational and time management skills with the ability to manage competing priorities and meet deadlines in a dynamic environment.
  • Exceptional attention to detail and a commitment to accuracy across all work product.
  • Strong written and verbal communication skills, including the ability to draft and review professional correspondence, reports, and presentations.
  • Proficiency in Microsoft Word, PowerPoint, Outlook, and Excel.  
  • Ability to anticipate executive needs and act proactively with minimal direction.
  • Sound judgment and problem-solving skills, with the ability to handle sensitive information and situations with tact and discretion.
  • Collaborative team player with a positive, can-do attitude and the flexibility to adapt to evolving needs.
  • Spanish language proficiency a plus, but not required.

For immediate consideration, interested and qualified candidates should send their resume to Morgan at marakelian@daleyaa.com.

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About the Company

D

Daley and Associates

Daley And Associates, LLC (“DAA”) is a boutique search, executive, and contract staffing firm located in Boston, MA. We specialize in the placement of Accounting, Finance, Information Technology, Legal, Administrative, and Life Sciences professionals at all levels. The firm was founded in 2005 by distinguished executives with over 30+ years of staffing agency experience with the mission to create a different kind of recruiting firm, one that provides a very hands-on, consultative approach to the clients they serve.


Daley And Associates works with some of the most prominent businesses in the greater Boston area. Our clients range from promising start-ups to Fortune 100 companies.

COMPANY SIZE
20 to 49 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2005
WEBSITE
http://daleyaa.com/

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