A growing construction company is seeking a highly organized, proactive Office Manager / Executive Assistant to oversee day-to-day office operations while providing high-level administrative support to company leadership. This role will serve as a key point of coordination between the office, vendors, property/site needs, and internal teams.
Responsibilities
Email management for the CEO/Chairman
Oversee daily office operations, ensuring administrative needs are handled efficiently and professionally.
Provide executive-level administrative support, including calendar management, scheduling, correspondence, and recurring tasks.
Coordinate onboarding logistics for new employees, including documentation, supplies, workspace, and access.
Maintain organized company records, files, documents, and administrative systems.
Coordinate vendors, service providers, building maintenance, and office-related needs.
Manage property and construction site-maintenance assignments, ensuring requests are communicated, scheduled, and completed.
Track outstanding projects, maintenance items, and administrative assignments through completion.
Serve as a central point of communication between leadership, employees, vendors, contractors, and other stakeholders.