Office Manager / Executive Assistant

A professional services organization in Milwaukee, Wisconsin is seeking an Office Manager / Executive Assistant to provide front office management, executive support, and workplace coordination to help ensure a welcoming, organized, and efficient office environment.

About the Opportunity:

• Schedule: Monday to Friday
• Hours: 8am to 5pm
• Setting: Hybrid (at least 4 days a week onsite)

Responsibilities:

• Greet visitors and manage front desk operations, including sign-in procedures and phone coverage
• Coordinate meeting room reservations, office supplies, breakroom supplies, mail handling, and outgoing deliveries
• Support office policies, vendor coordination, facilities needs, badge access, and security-related administrative tasks
• Provide executive administrative support to multiple leaders, including calendar management, meeting coordination, travel arrangements, expenses, invoices, and filing
• Partner with internal teams to support employee events, onboarding and departure activities, meeting logistics, and the overall in-office experience

Qualifications:

• 3+ years of experience in an administrative, Office Management, or Executive Support role
• High School Diploma / GED
• Proficiency with Microsoft 365 applications
• Strong attention to detail and organizational skills
• Excellent communication, interpersonal, and problem-solving skills
• Ability to prioritize, multitask, and perform well in a fast-paced environment

Desired Skills:

• Associate's and/or Bachelor's Degree
• Experience supporting cross-functional teams and multiple executives
• Familiarity with SharePoint, Concur, and expense or invoice processing
• Experience coordinating employee events, office logistics, or facility-related vendor management
• Applied use of AI tools to improve workflows or increase productivity